Selectmen Meeting Minutes
Selectmen’s Meeting September 5, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, John Murdock
Persons to be Heard: Ed Fournier expressed his appreciation to the Public Works Department for the drainage
work done at the Union School.
Minutes from the August 21, 2023 meeting were read. Selectman Murdock made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Correspondence:
- Thank You card from the UVFD for the donation in memory of Barry Swift
- Thank you card from Access Agency for the annual budgeted donation
- Letter of support for the Congregational Church of Union application for a grant to replace church windows
- Email regarding STEAP grant
- Letter from Connecticut Office of Policy and Management regarding scheduled 2023 Grand List
- Letter from the Connecticut Department of Public Health approving renewal of HeartSafe Community designation
- Eversource notification of aerial patrol of power lines with helicopter
- CCM town demographics report discussion
New Business:
- First Selectman Eaton made a motion to appoint John Murdock as the Town of Union representative to the Northeast District Department of Health. Motion seconded by Selectman Heck. Vote was unanimous.
- Selectman Heck made a motion to appoint John Murdock as the Town of Union representative to the Mid-NorthEast Recycling Operating Committee (MidNEROC). Motion seconded by First Selectman Eaton. Vote was unanimous.
- Discussion was held regarding direct deposit for town payroll, and process going forward.
Old Business:
- The Board reviewed a request from Union School for playground equipment for preschool students in amount of $15,857, to be paid from the town American Rescue Plan Act (ARPA) funds. The Board will vote on this request at the September 18 meeting.
Other Business:
- The Public Works Department will be hiring Douglas Graves for the full time maintainer position, effective September 14, 2023.
- Striping on the town hall parking lot is complete. First Selectman Eaton will get a quote for library parking lot striping, to be paid with funds remaining in the Norcross Grant.
- Teacher contract negotiations have been completed. The contracts are submitted to the Town Clerk’s office, for public viewing.
Motion to adjourn at 8:21 pm by Selectman Heck; seconded by Selectman Murdock. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 21, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, John Murdock
Persons to be Heard: none
Minutes from the August 7, 2023 meeting were read. Selectman Murdock made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Correspondence:
- Invitation from Community Foundation of Eastern Connecticut to their annual celebration
- CT DOT will be performing various tree trimming and removal on Routes 171 and 197
- Letter to the Selectmen Board regarding garden on the Town Green
- Thank you letter from Sexual Assault Crisis Center of Eastern Connecticut for budgeted donation
- Request from resident to install speed sign on Stickney Hill
- NECCOG animal control and GIS annual contracts for 2023-2024
- Tax Collector Report
New Business:
- Per request of the Union Free Public Library Board of Directors Chairman, Ellen Silbermann, First Selectman Eaton made a motion to appoint both Danielle Kneeland, effective immediately until end of term, July 1, 2025, and Karen Calabrese, effective immediately until the May 2025 election, to the UFPL Board of Directors; motion seconded by Selectman Heck. Vote was unanimous.
- Discussion of resident concerns regarding speeding on Route 190 in the area of the Town Green.
- The Building Inspector submitted a plan for striping for Town Hall parking lot to conform to EV charging station requirements. First Selectman Eaton has obtained a quote for $1,087.00 to have all stripe painting redone on front and back lots. A motion was made by Selectman Heck to pay for this expense and appropriate signage from the Norcross Grant fund. Motion seconded by Selectman Murdock. Vote was unanimous.
- The STEAP Grant final paperwork was submitted on August 18, 2023. Senator Gordon and Representative Vail will follow up with the State on this grant for the Town to construct the recycling center at the Transfer Station.
Old Business:
- EV charging station update: First Selectman Eaton spoke with the EV station contractor regarding placement of a station at the school. Per language of the contract, the Town cannot place an EV charging station at any location other than stipulated in the initial application, thus eliminating a grant-funded station being installed at the Union School.
Other Business:
- The Board expressed its appreciation to the Old Home Day Committee for all their work in putting together this important town event. Brief discussion was held regarding citizen merit citation and procedure going forward.
- The Democratic Town Committee will post the open position for Democrat Registrar on the town website.
Motion to adjourn at 8:30 pm by Selectman Heck; seconded by Selectman Murdock. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 7, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, John Murdock
Persons to be Heard: none
Minutes from the July 17, 2023 meeting were read. Selectman Murdock made a motion to accept the minutes with the following amendments: Add “Discussion followed” after Correspondence post of letter from Cailin Rae, Library Director, regarding mild flooding in the Children’s Library; and, correction in meeting date to August 7 to vote on the 2023 STEAP resolution.
Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Correspondence:
- Republican Registrar Erick Ponkala requested that the registrar salary be paid the hours bi-weekly through the year, rather than submit hours for payment. Discussion followed, with the decision to refer this to the Board of Finance for final approval.
- The 2023 LoCIP grant reimbursement for tree cutting was received.
- Notice of Opioid settlement funds to be awarded to the Town.
- Email regarding the First Selectman’s request for a meeting with the North Central District Department of Health (NCDDH). The meeting is yet to be scheduled.
- The Selectman’s Office is working to get the Town’s HeartSafe certification renewed. Expiration notice was received.
New Business:
- Following final review, Selectman Heck made a motion to approve the Board of Selectmen Town Appointments, as attached, effective August 15, 2023 – August 15, 2025. Motion seconded by Selectman Murdock. Vote was unanimous.
- Following discussion Selectman Heck made a motion to approve the following 2023 Municipal STEAP Resolution.
RESOLVED, that First Selectman David D. Eaton be, and hereby is, authorized to accept on behalf of the Town of Union, a 2023 Connecticut STEAP Grant in the amount of $400,000.00 for Webster Road reconstruction; and
FURTHER RESOLVED, that First Selectman David D. Eaton is hereby authorized to enter into and execute any and all agreements, contracts and documents necessary to obtain said 2023 STEAP Grant with the State of Connecticut.
Motion seconded by Selectman Murdock. Vote was unanimous.
- There is a job opening in the Public Works Department. The position has been posted on the Town website and State Public Works Listserv email.
- The ARPA Projects list was reviewed and discussed, including the Willington Fire Department ambulance payment request. The First Selectman is preparing a structured payment plan regarding this request.
- Selectman Heck made a motion to donate $250.00 to the Union Volunteer Fire Department in memory of Nathan Swift, who passed away on July 21, 2023, in grateful recognition of his generous service over 60 years to the Town of Union. Said donation will be paid from the Norcross Grant funds. The motion was seconded by First Selectman Eaton. Vote was unanimous.
Selectmen’s Meeting
Union, Connecticut
August 7, 2023
Page 2
- The Board discussed setting a policy for memorial donations. There will be further work on this policy for future donations.
Old Business:
- EV charging station update: Discussion of State grant for a second EV charging station at Union School. First Selectman Eaton met with EV station contractor at the school. The station would be provided through a grant, with no cost to the Town or the School.
- First Selectman Eaton and Selectman Heck met with Senator Gordon. The topics discussed included school ECS funding, the increase in Mashapaug Lake drawdown fees, the closing of the DOT garage in summer months and the pending STEAP grant for road work. First Selectman Eaton will request a meeting with Senator Gordon to follow up on the status of the progress in addressing these concerns.
Other Business:
- There is extensive cutting back of trees taking place on State Routes 190 and 171 in town.
Motion to adjourn at 8:29 pm by Selectman Heck; seconded by Selectman Murdock. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 17, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, John Murdock
Persons to be Heard: none
Minutes from the July 3, 2023 meeting were read. Selectman Murdock made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Correspondence: Letter from Cailin Rae, Library Director, regarding mild flooding in Children’s Library on the
lower level
Tax Collector letter stating renewal of appointment of Assistant Tax Collector Timothy Vennart
DOT email re-signing secondary State roads: Routes 171 & 190
New Business:
- 2023 STEAP Resolution discussion for full depth reclamation and paving on Webster Road, to be voted on at August 2 meeting.
Old Business:
- Review of Town Appointments for August 7 meeting.
- EV charging station update: Discussion of State grant for 2nd EV charging station.
- First Selectman Eaton is meeting with Senator Gordon and Rep. Vail on July 26. Topics of discussion include:
- Closing of DOT garage in summer
- Mashapaug Lake drawdown 100% cost increase
- Communication improvement with Frontier/Cox for emergency response
- ECS Funding
Other Business:
- As of May 23, 2023, there is $46,862.69 left in ARPA funding. Possible allocations include:
- QDS $8,450
- Union School preschool playscape $15,000
- Transfer Station recycling building project
- Review of Budget vs. Actual report for June, 2023
- Update from First Selectman Eaton that he has been a non-voting participant at the Teachers’ Union Contract negotiations, which are going well.
Motion to adjourn at 8:15 pm by Selectman Heck; seconded by Selectman Murdock. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 3, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, John Murdock
Persons to be Heard: none
Minutes from the June 20, 2023 meeting were read. Selectman Heck made a motion to accept the minutes as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Murdock. Vote was unanimous.
Correspondence: Memo from Tax Collector regarding taxes collected to date
Email from MidNeroc with proposal to collect returnable cans and bottles at the transfer station
DEEP Lake Drawdown invoice
Notice from DEEP that the Town was awarded a grant for an EV Charging Station
New Business:
- Town Appointments made in 2021 were reviewed and discussed for new appointments to be made in August, 2023. The Board will vote on the new appointments at the first meeting in August.
- The Town Tax Abatement Committee revised their regulations to comply with the ordinance change that passed at the May 8, 2023 Town Meeting, increasing the tax abatement cap to $1,500 for volunteer firefighters. First Selectman Eaton made a motion to adopt the new tax abatement regulations as presented by the committee. Selectman Heck seconded the motion. Vote was unanimous.
Old Business:
- EV charging station update: The station is up and running. The Town will receive notice of monthly deposits made to the town account.
Other Business:
- First Selectman Eaton requested a meeting with State Senator Jeff Gordon and State Rep. Kurt Vail, regarding various issues, including the Mashapaug Lake drawdown fee increase. The Board will be notified when a confirmation for the meeting is received.
- The tree removal on Cemetery Road is completed, with satisfactory results, opening up the road.
Motion to adjourn at 8:15 pm by Selectman Heck; seconded by Selectman Murdock. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting June 20, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:34 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda; John Murdock
Persons to be Heard: none
Minutes from the June 5, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: NECCOG animal control email regarding dogs picked up in Union
Senator Gordon’s office regarding ECS decrease to Union
The invoice from VISION for the Assessor was reviewed. It was approved to pay from the
IT expense account.
The Auditors are scheduled for July
Tax Collector report and tax bill for the Kinney Hollow Road parcel
Information for a Logo Mat for the town hall front entry was presented. Following discussion,
Selectman Heck made a motion to purchase the customized logo mat from Logo Mat
Central; motion seconded by Selectman Huda. Vote was unanimous.
New Business:
- First Selectman Eaton presented a revised Town of Union Five Year Capital Improvement Plan. Following review and discussion, First Selectman Eaton made a motion to adopt the revised CIP as presented, effective immediately. Motion seconded by Selectman Heck. Vote was unanimous.
- The fiscal year 2022-2023 is closing out as of June 30, 2023. In review of the budget, line item 3110-213, fuel expenses, was impacted by fuel increases and came in over budget. Overall, the year-end review was positive.
Old Business:
- EV charging station update: The station is up and running. The charge will be 51 cents/kilowatt hour. There cannot be discounts implemented at this time. It is programmed in Selectman’s office computer. Payment is made through Stripe payment processing.
Other Business:
- First Selectman Eaton attended the last Board of Education meeting. Negotiation for teachers are coming up. First Selectman Eaton and Board of Finance Chairman, Christopher Santucci, can take part in negotiation committee, as non-voting participants.
- A request will be made to Quality Data for invoicing, delegating funds from ARPA.
- The Board expressed a BIG Thank you to Mary Huda for serving as Selectman for the past six years, with appreciation for a job well done. Effective July 1, 2023, John Murdock will be serving as Selectman.
Motion to adjourn at 8:15 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting June 5, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:35 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda; John Murdock
Persons to be Heard: none
Minutes from the May 15, 2023 meeting were read. Selectman Heck made a motion to accept the minutes as presented. Motion seconded by First Selectman Eaton. 2 votes yes; 1 abstention. Motion passed.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: NECCOG animal control reports were received for April and May
FEMA email regarding flood insurance rate map for Union
Email from Governor Lamont regarding budget agreement
CCM email regarding proposed municipal program and grant funding in State budget
Email from Eversource regarding community impact grant for 501(c)(3) organizations. Friends of Union Fire Department were awarded a $2,000 grant
Email from Patty Geissler regarding scholarship information
NECCOG updating zoning inventory and GIS system
Email from Assessor regarding Reval surveys commencing in Town. This information will be posted on the website and sent out in an email.
New Business:
- Per request of the Old Home Day Committee, First Selectman Eaton made a motion to appoint Janice Parsons, Sam Essery and Robyn Wass to the Old Home Day Committee, effective immediately. Motion seconded by Selectman Heck. Vote was unanimous.
- A contract was submitted from CMRK for 3 years to continue the textile bin at the Transfer Station, paying $2000 per year. Selectman Huda made a motion to approve contract renewal. Seconded by Selectman Heck. Vote was unanimous.
Old Business:
- EV charging station update: The meeting to set up the electronic payment system has not been scheduled to date.
Other Business:
- The tree cutting on Cemetery Road will be done June 19 and 20. Distinctive Tree Company will be clearing old/dead large pine trees. There will be partial road closure these dates.
- There was discussion of tech support prepaid hours with Insation Technologies. The Board approved 20 hours to be prepaid in June, 2023.
- The floors are being stripped and waxed on the lower level June 16-19. The quote for $900 for the Community Room, kitchen, hallway and bathrooms will be paid from the maintenance & repair account.
- The ARPA project for cloud backup for Quality Data Systems for the Assessor’s office was discussed. Other ARPA projects were also reviewed and discussed.
- Memorial Day was a success! The weather was beautiful and it was nice to have more family participation. We will request Veteran support earlier in 2024.
Motion to adjourn at 8:30 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson
Recording Secretary
Selectmen’s Meeting May 15, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck; John Murdock
Persons to be Heard:
Minutes from the May 1, 2023 meeting were read. First Selectman Eaton made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: Letter to Town Clerk for resignation from Board of Education, Zoning Board of Appeals from
Jessica Garden, effective May 8, 2023
The Town received the Deed for property at Vol. 44, Page 112 in Union Land Records
DOT is seeking information regarding any history of flooding at Bridge 070393. First Selectman Eaton will follow up on this.
First Selectman Eaton met with the town insurance company regarding cyber security insurance. Following discussion, the Board determined that security with the current IT company and the system cloud coverage are sufficient at this time.
Email from CMRK regarding textile bin at the Transfer Station. CMRK will pay $2000 as annual rental fee for use of location. This item will be voted on at the June 5 meeting.
Email from Eversource regarding pending PURA approval for 9.8% increase in electricity delivery cost.
National Guard support will be here for Memorial Day.
Email from Senator Gordon’s office regarding Memorial Day plans.
New Business:
- Memorial Day upcoming on May 29, 9:30 over east Cemetery and 10am Town Green and North and Center Cemeteries.
- The Board discussed the finalization of the tax sale on the Barrows Road and Kinney Hollow Road properties.
- The Old Home Day Committee met and will be submitting appointments for new members at the next Selectmen’s Meeting.
Old Business:
- The Annual Town Meeting went well with 39 eligible voters. The proposed budget and question regarding the increase in abatement for the Volunteer Fire Department members passed.
- EV charging station update: There will be another meeting including the representative from company that will be setting up the electronic payment system. The account to deposit payments has been set up with Stripe payment processing.
Motion to adjourn at 8:10 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous.
Respectfully Submitted,
Karen Johnson
Recording Secretary
Selectmen’s Meeting May 1, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Scott Crevier, requesting use of the Community Room for a parent-sponsored dance for Union School students, grades 5-8 on Saturday June 3, 2023. The Board of Selectmen approved this event, waiving the rental fee.
Minutes from the April 17, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Nicolas Supina DOT letter notifying of tree removal on Routes 190/171 to Mass. border
Email from M. Heft of CT Office of Policy and Management
Email regarding meeting at 1 pm on Wed., May 3, with Senator Murphy’s rep., Erin McBride
Governor’s Budget increased funding for various state grants
New Business:
- Memorial Day upcoming on May 29, 9:30 over east Cemetery and 10am Town Green and Center Cemeteries
- On May 11, 5-7 p.m., the Tolland County Chamber of Commerce will hold a meet and greet at Bush Meadow Farms here in Union.
- Following discussion of the vacancy of an alternate representative to the Northeast District Department Board of Health, Selectman Heck made a motion to appoint First Selectman David D. Eaton as an alternate representative for the Town of Union to the Northeast District Board of Health, effective immediately, until reappointments are made in August of 2023. Motion seconded by Selectman Huda. Vote was unanimous.
Old Business:
- The Annual Town Meeting is Monday, May 8 at 7:30 pm to vote on Proposed Budget for 2023-2024.
- EV charging station update: First Selectman Eaton had a meeting to set it up electronic payment of charging station use. The meeting has been re-scheduled for further assistance with electronic set up. The Town will need to set up an account to process for electronic payments. The current going rate is 26 cents per kilowatt. Town residents will receive a reduced rate to be determined.
Motion to adjourn at 8:24 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson
Recording Secretary
Selectmen’s Meeting April 17, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:45 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda; Resident Ed Fournier
Persons to be Heard:
Minutes from the April 3, 2023 meeting were read. Selectman Heck made a motion to accept the minutes as presented. Motion seconded by First Selectman Eaton. Motion passed with 2 votes yes; 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Health Department packet for 2021-2022 statistics
Email follow up to town attorney regarding Animal Control Officer reports
Invitation from Woodstock Academy for Caroll Spinney event
Pre-Construction meeting for milling Route 171
New Business:
- Selectman Heck made a motion to enact the following blanket resolution for the DESPP Grant program:
RESOLVED, that the Town of Union may enter into with and deliver to the State of Connecticut Department of Emergency Services and Public Protection, Division of Emergency Management and Homeland Security any and all documents which it deems to be necessary or appropriate; and
FURTHER RESOLVED, that David D. Eaton, as First Selectman of the Town of Union, is authorized and directed to execute and deliver any and all documents on behalf of the Town of Union and to do and perform all acts and things which he deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents.
Motion seconded by Selectman Huda. Vote was unanimous.
- Discussion on legal notice publication to possibly change from the Hartford Courant to the Journal Inquirer. It was decided continue to publish with the Hartford Courant per Board of Selectmen resolution on September 22, 1987. First Selectman Eaton made a motion to table the Resolution 23-1 presented to the Board of Selectmen. Motion seconded by Selectman Heck. Vote was unanimous.
- The Town Meeting Legal Notice was reviewed and approved for publication for the Annual Town Meeting to be held on May 8, 2023.
Old Business:
- Firemen’s Tax Abatement: Town Committee met and approved proposed changes, to be included in Town Meeting Question 1, ordinance change. The legal notice will be sent to attorney Alexander for review.
- EV charging station update: The charging station has been installed. The rate amounts to be charged have yet to be determined. The Board of Selectmen will discuss the charge rate at the next meeting. First Selectman Eaton will inquire regarding appropriate rates.
- The 2023-2024 Board of Finance Proposed 2023-2024 Budget was discussed.
Motion to adjourn at 8:35 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous.
Respectfully Submitted, Karen Johnson, Recording Secretary
Selectmen’s Meeting April 3, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard: Ed Fournier
Minutes from the March 20, 2023 meeting were read. Selectman Heck made a motion to accept the minutes as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: CIRMA insurance company: liability has no increase for FY 2023-2024, Workmen’s Comp coverage going down by 5%. First Selectman Eaton will sign the insurance contract for three years.
Tax Collector report
Frontier meeting on Wednesday, April 5: regarding poles that are damaged
New Business:
- First Selectman Eaton made a motion to appoint Christopher Santucci to the Firemen Tax Abatement Committee; motion seconded by Selectman Heck. Vote was unanimous.
As of April 3, 2023, the committee members are Maureen Eaton, John Murdoch, Barry Kapplan, Chris Williams and Christopher Santucci.
A meeting is called for April 10, 2023, to review the proposed changes to current regulations, consisting only of fee changes. This will require a change to Section 2 of the Town Ordinance, to be voted on at the Town Meeting on May 8, 2023.
- Health Department update: The fee schedules for Northeast District Department of Health and North Central District Department of Health have been researched. In addition, the NCDDH has a Stafford office. If the Town chooses to pursue joining NCDDH, a written request must be submitted to the Board of Directors of NCDDH. Following discussion, the Board of Selectmen agreed to pursue said request with NCDDH.
Old Business:
- Animal Control update: none
- EV charging station update: It is scheduled to be installed on Monday, April 10, 2023, in the lower parking lot behind the Town Hall.
- 2023-2024 Selectmen’s Budget: review of BOF draft of proposed budget
Motion to adjourn at 8:25 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting March 20, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the March 6, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Thank you letter from United Services for Opioid Settlement Fund contribution
Norcross announcement of Earth Day events
Access Agency services provided information
Tax Collector Tolland Windham County Meeting being held at Town Hall April 5
New Business:
- Following discussion, First Selectman Eaton made a motion to appoint Bruce Taylor, of 558 Buckley Highway, Union, to represent the Town of Union on the Stafford Family Services Advisory Board. The motion was seconded by Selectman Heck. Vote was unanimous.
- Motion on Firemen Tax Abatement Committee is postponed to the April 3 meeting.
- Stafford Heritage Half and 5K Marathon requested Road Use in Union for a portion of the road race. First Selectmen Eaton will respond to the request that the Town can provide no services for road races.
Old Business:
- Animal Control update: The town attorney sent a letter to the former ACO. A portion of the requested reports were submitted.
- EV charging station update: None
- 2023-2024 Selectmen’s Budget: None
Motion to adjourn at 8:35 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting March 6, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the February 21, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Thank you letter from Stafford Family Services for Opioid Settlement Fund contribution
Email regarding Connecticut Revenue Services Neighborhood Assistance Act
Various House Bills proposed regarding municipal taxes and grant programs
New Business:
- The Local Capital Improvement Program (LoCIP) Grant entitlement for 2023 was received. The Town is receiving $14,190. First Selectman Eaton proposed that the town contract for tree work on Cemetery Road. The cost would be $16.777.50. There is funding in the road maintenance budget to cover the difference.
Following discussion, First Selectman Eaton made a motion to approve the proposed tree work project, in the amount of $14,190, contracting with Distinctive Tree Care LLC in South Windsor, Connecticut. Motion seconded by Selectman Heck. Two votes yes, one abstention. Motion passed.
- The new Public Works employee has successfully completed the probationary period. He will now be eligible for town benefits for public works employees.
Old Business:
- Animal Control update: The Town Attorney is working on correspondence with the former Animal Control Officer in an effort to obtain the 2022 Animal Control reports.
NECCOG Animal control service has sent in the first monthly report.
- EV charging station update: First Selectman Eaton spoke with Efficient Lighting Consultants, Inc. The materials should be available in April.
- 2023-2024 Selectmen’s Budget: The Board is able to reduce the proposed 2023-2024 budget again with the health insurance rate reduction for the next fiscal year.
- Historic Town Green accident update. The town insurance agent is following up with insurance company of the vehicle owner involved in the accident.
Motion to adjourn at 8:15 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting February 21, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the February 6, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Email from a town resident regarding property on Bradway Road
Email with proposed house bills and Governor’s proposed budget numbers and impact on Union
House Bill proposed to do away with automobile tax and have rental properties to be surcharged
NDDH email notifying of former Director of Health Patricia Beckenhaupt’s passing
New Business:
- The Board discussed establishing a cash drawer available to make change for permit fees paid in cash. First Selectman Eaton made a motion to approve a cash drawer in the Selectman’s office in the amount of $100.00 to be withdrawn from Selectman’s expense account 110-200. Motion seconded by Selectman Heck. Vote was unanimous.
Old Business:
- Legal Notice publication update: The Connecticut Conference of Municipalities responded to the Town’s inquiry regarding Legal Notice publication requirements. At this time, municipalities are required to post legal notices in the newspaper.
- Animal Control update: the first incident requiring animal control services with NECCOG was successful. The on-call officer responded immediately.
- First Selectman Eaton suggested contacting the town attorney regarding possible action to obtain animal control reports for 2022. The Selectmen unanimously agreed to this action.
- Northeastern District Department of Health update: The Town has received the actual proposed increase for 2023-2024 from NDDH. The Board requested continued research into services and fees of other Health Districts available to the town.
- EV charging station update: Efficient Lighting Consultants, Inc. is waiting on supplies to begin installation.
- 2023-2024 Selectmen’s Budget: As fuel prices have continued to drop, First Selectman Eaton proposed reducing the fuel line item on the Selectmen’s Proposed 2023-2024 Budget. The Board approved the reduction.
- The January 2023 Budget vs Actual expense account balances and audit for 2021-2022 were reviewed.
Motion to adjourn at 8:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting February 6, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:41 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the January 17, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Email for another Opioid Settlement Fund. The Selectmen approved moving forward to opt in to receive funds.
Letter from Benjamin Daggett expressing interest in purchasing lot bordering his property, 3.5 acres. The Assessor will get the requested information. The property must go out to bid.
Department of Agriculture email regarding the Animal Control Officer. They will follow up with the ACO directly regarding required reporting.
Letter and claim number from the insurance agent for the accident on the Town Green on January 14, 2023.
The Grand List information from the Assessor gives an approximate increase of 2.5%.
Discussion of offer from Frontier for Fiber Optics installation. The Town will hold off making any changes at this time.
New Business:
- Per Planning and Zoning Commission request, Selectman Huda made a motion to appoint Stan Calabrese as an alternate to the Planning and Zoning Commission effective immediately, until June 30, 2023. Motion seconded by Selectman Heck. Vote was unanimous.
- The Northeast District Department of Health Executive Director met with the Northeastern Connecticut Council of Governments executive committee. Following discussion, the Board of Selectmen were unanimous in the consensus to pursue the process for requesting to join a different Health Department that can serve the Town of Union. The Selectman’s office will get information regarding fees and cost with other Health Departments.
- The question was raised regarding the requirement for posting Town legal notices. First Selectman Eaton will check with the Connecticut Conference of Municipalities regarding said State requirement.
Old Business:
- The Board reviewed and discussed the Opioid Settlement Funds and agencies that serve Union residents with Opioid issues. Selectman Heck made a motion to divide the settlement funds equally between Stafford Family Services and United Services, Inc. Seconded by Selectman Huda. Vote was unanimous.
- EV charging station update: Efficient Lighting Consultants, Inc. is waiting on supplies to begin installation.
- Discussion on possible distribution center development on Rte. 89 in Ashford, bordering Union. There is no proposal to any development on Union property.
Motion to adjourn at 9:03 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting January 17, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the January 3, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Last Green Valley thank you letter
Northeast District Department of Health letter with per capita increase for 2023-2024
Sexual Assault Crisis Center of Eastern Connecticut request for funding 2023-2024 budget
Freedom Of Information request for Animal Control
New Business:
- First Selectman Eaton gave a report on his meeting with Senator Jeff Gordon, including topics of concern regarding the ECS Special Education reimbursement and the State’s PILOT program.
- The Town’s Animal Control Program is now being managed by the Northeastern Connecticut Council of Governments and the town dog pound is closed. This new information will be posted on the town website.
- First Selectman Eaton presented an email regarding potential development at Ashford Motel Road. In January, the Ashford Zoning Board proposed changes to add the definition of a distribution center, increasing the currently allowable building restrictions. Part of Ashford Motel Road is in Union. The First Selectman has a meeting with the attorneys on Wednesday, January 18.
Old Business:
- The Opioid Settlement funds were discussed and a letter of information from the Stafford Family Services was presented. The First Selectman will draft a letter for specific request usage to each agency that provides services to Union residents: United Services and Stafford Family Services.
Stafford Family Services has requested a town representative to serve on the Advisory Board. A town resident has served on this Board as resident trooper for Stafford. First Selectman Eaton will request he continue as the Town of Union’s representative.
- American Rescue Plan Act Update: None
- Board of Selectmen’s 2023-2024 Proposed Budget was finalized and will be forwarded to the Board of Finance.
Motion to adjourn at 9:08 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting January 3, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the December 19, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Access Agency request for funding in 2023-2024 Budget
Tax Collector’s Report
State Police Report
Union School Superintendent regarding Covid Vaccine Clinics in January
New Business:
- The Town of Union entered into a 10-month contract with First Point Power at $0.15369 per kilowatt hour, to reduce the electricity supply charges.
- Animal Control Officer, Belinda Vennart, submitted a letter of resignation effective January 1, 2023. Northeast Connecticut Council of Governments (NECCOG) has submitted a contract to the Town of Union for animal control services. The contract is effective until the end of this fiscal year.
Selectman Heck made a motion to enter into a contract with NECCOG for Animal Control Services, effective January 1, 2023 through July 1, 2023. Motion seconded by Selectman Huda. Vote was unanimous.
- The Opioid Settlement funds were discussed. We are currently aware of two agency services offered to Union residents: United Services and Stafford Family Services. Information will be presented at the next Selectmen’s meeting to determine how best to disburse the funds.
- The Board continued review and revision to the 2023-2024 Selectmen’s Budget.
Old Business:
- American Rescue Plan Act Update: None
- EV Charging Station UPDATE: The Town is waiting on Eversource to get material and complete the installation. The Board of Finance approved $5000 in ARPA funds for the Charging Station.
- Vision 8 and QDS Conversion update: The full conversion is now completed.
Motion to adjourn at 9:00 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting December 19, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:45 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the December 5, 2022 meeting were read. First Selectman Eaton made a motion to accept the minutes as presented; seconded by Selectman Heck. Motion passed with 2 votes yes and 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Casella Waste letter regarding increase in fees in 2023
The Last Green Valley request for funds in 2022-2023 budget
United Services request for funds in 2022-2023 budget
CCM email regarding freedom of information auditors
The Annual Report for the Board of Selectman
New Business:
- Selectman Heck made a motion to send $500.00 to The Last Green Valley, payable from the Norcross grant. Motion seconded by Selectman Huda. Vote was unanimous.
- Artis Energy provided the following alternate companies for power supply: Direct Energy and First Point Power.
The Board made the decision to contract with First Point Power for electric supply to the Public Works garage, transfer station, library and historical society building.
- The Board reviewed and discussed the 2023-2024 Selectmen’s Budget.
Old Business:
- American Rescue Plan Act Update: None
- EV Charging Station UPDATE: The Public Works Department dug and installed conduit and tube for the charging station. First Selectman Eaton will notify Eversource that the site is ready for installation. Eversource will install the charger and set up the payment system at a future date. The Town’s portion of the cost will be paid out of ARPA funds.
- Vision 8 and QDS Conversion update: Vision conversion is now complete and live. Insation Technologies is coordinating the QDS conversion to the cloud application.
Motion to adjourn at 9:25 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting December 5, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard:
Minutes from the November 22, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: Tax Collector Report
State Police Report
Thank you from Access Agency
New Business:
- Alternate electricity supplier companies discussion. Artis Energy reached out regarding the pending Eversource rate height increase. The First Selectman will continue to research options for electricity supply.
- The 2023-2024 Selectmen’s Budget review process commenced.
- Holiday events: town office Christmas party at 6pm in Community Room; Visit with Santa on December 17, including Christmas music, tree lighting, cocoa & snacks, face painting, & games. The Santa event will be posted, along with a town email notification.
- The First Selectman has made inquiry to the Connecticut Conference of Municipalities as to whether donation of the town’s Opioid Settlement funds to substance abuse organizations would be within parameters of grant usage. The Selectman’s Office will research substance abuse organizations that serve the Town of Union.
Old Business:
- American Rescue Plan Act Update: A request was received from the Union Volunteer Fire Department for 55,000 to replace a rescue truck. Selectman Heck and First Selectman Eaton approved forwarding the request to the Board of Finance to approve the $55,000 from ARPA for the rescue truck.
- EV Charging Station UPDATE: The First Selectman has a meeting on Tuesday, December 6, regarding EV Charger installation and payment process. The Town will be doing the site work. The grant has been approved by Eversource. This project would require $4,260.77 from ARPA. The Board has approved moving forward with the process, paying for equipment and 50% of installation. They will request ARPA funds to pay the other 50% of installation.
- The Vision 8 software update, data conversion and install of cloud based application on the desktop in the Assessor’s office was completed on Monday November 28. Insation Technologies will coordinate the QDS conversion to the Cloud application.
- STEAP Recyclables building update: the Town is planning to start this project in the Spring of 2023.
Motion to adjourn at 8:38 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting November 21, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:33 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard: None
Minutes from the November 7, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: The Town has received a total of $1,482.73 from the National Opioid Settlement trust. First Selectman Eaton will inquire as to the parameters for allocation of these funds.
The annual donation from Norcross wildlife foundation was received in the amount of $2,500.
United Services thank you letter for the 2022-2023 donation.
New Business:
- Following brief discussion, Selectman Heck made a motion to hire Joseph Woronecki, Jr. for the full time Public Works position effective December 5, 2022; seconded by First Selectman Eaton. Vote was unanimous.
- First Selectman Eaton made a recommendation to increase the current full time Public Works employee hourly wage by 15 percent. Selectman Heck made a motion to increase the current full time wage by 15 percent. Motion seconded by First Selectman Eaton. Vote was unanimous.
- Town employee Christmas gathering will be held in the Community Room on Thursday, Dec. 15, 2022, 6pm.
- The Union Volunteer Fire Department will host a Christmas event at the Union School on December 17, 1-4pm, to include hot chocolate, the fire pit, music and a visit with Santa.
Old Business:
- American Rescue Plan Act Update: none at this time
- No EV update at this time.
- Vision QDS migration is in process.
- STEAP Recyclables building update: the Town is planning to start this project in the spring.
- The Town Treasurer will be providing payroll and bill paying services for the Union School beginning January 1, 2023.
Motion to adjourn at 8:16 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting November 7, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:44 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the October 17, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: State Police Monthly Report
Thank you letter from Special Olympics
Thank you letter from The Last Green Valley
New Business:
- Transfer Station Recyclables Building Proposals received:
Premier Business Enterprises, Buckley Highway, Union: Material & Labor $104,500
Cavar Industries, 38 Mashapaug Road, Union: Construction of concrete foundation floor and building $99,500
Following discussion of the proposals, First Selectman Eaton made a motion to move forward with the Cavar Industries proposal pending approval by the Department of Environmental Protection. Motion seconded by Selectman Heck. Vote was unanimous.
- Tax Sale follow up: Two of the three properties sold.
Stickney Hill Road property for $30,000
58 Barrows sold for $62,000
Kinney Hollow Rd, no bids. The property ownership will transfer to the Town
- Veterans Day Ceremony this Friday, November 11 on the Town Green.
- EV Stations: 3 proposals received for Level 2 EV Stations
Artisan Energy: $28,881, the town would pay $8,882
Titan Energy: 3 different proposals from 29,000 to 15,000, town total would be $5,414, $5,639 and $5,284
Efficient Lighting Consultants: $17,619.60, town would pay $4,260.77
Eversource does all site work and covers 50% of charger.
First Selectman Eaton will clarify with Neccog that this covered under ARPA.
The Board discussed pricing plans and station availability and placement.
Selectman Heck made a motion to approve Efficient Lighting Consultants (ELC) contingent on Eversource grants and ARPA funds availability. Motion seconded by Selectman Huda. Vote was unanimous
- The Board approved the meeting schedule for 2023 to be submitted to the Town Clerk.
Old Business:
- American Rescue Plan Act Update:
New firewall installed for the Assessor server.
Vision Cloud hosting should be completed by November 20, 2022. Starting conversion this Friday.
- There is no current update on Cox fiber internet.
Discussion on emails. Regionalizing Grant and Sexual Harassment standards.
Motion to adjourn at 8:50 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting October 17, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:35 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda, Maureen Eaton, Tax Collector
Persons to be Heard: Tax Collector: discussion regarding the Tax Sale to be held November 3, 2022
Minutes from the October 3, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: NONE
New Business:
- The November 3 tax sale was discussed with the Tax Collector, Maureen Eaton.
- The Department Head meeting held on October 10 went well.
- Discussion was held regarding Electric Vehicle charging stations. The Town has received two proposals, and is waiting on one more.
Old Business:
- American Rescue Plan Act Update:
Vision Cloud hosting should be completed by November 20, 2022. We are still waiting on Quality Data Service for completion information.
- There is no current update on Cox fiber internet.
- The timeline for Transfer Station Recyclables Building bids has been extended to November 7, 2022.
Motion to adjourn at 8:35 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
David Eaton
For Karen Johnson
Selectmen’s Meeting October 3, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:50 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: none
Minutes from the September 19, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Thank you letter from Sexual Assault Crisis Center of Eastern Connecticut, Inc.
- Letter from Insation Tech regarding 100 upload speed
- Heft DEEP Non-Compliance Letter
New Business:
- Veteran’s Day ceremony will be held on Friday, November 11, 2022 at 10am on the town green. There will be participation from the Union School. First Selectman Eaton will reach out to Representative Pat Boyd.
- Following review and discussion, Selectman Huda made motion to approve a resolution authorizing execution and delivery of financing for the dump truck. Motion seconded by Selectman Heck. Vote was unanimous. (See Resolution attached.)
- The Town will be posting a job opening for a new full time employee for Public Works. First Selectman Eaton will post the opening on the town website and Public Works ListServe.
- An appointment is scheduled with Frontier Fiber Internet for the next Selectmen’s Meeting, October 17.
Old Business:
- American Rescue Plan Act Update: The ARPA County transche #2 payment was received September 29, 2022, in the amount of $81,482.95.
Tractor quotes were reviewed. The update on the quote from Big Boy Toys clarifies that the $21,950 purchase price includes loading rear tires and extended warranty to 10 years Powertrain.
The quote of $19561.13 from New Holland did not include loading of tires or the 10-yr warranty.
The LS quote from Foskett of Stafford came in higher.
Following review and discussion, Selectman Heck made motion to purchase the Masse Ferguson tractor from Big Boy Toys due to price, including the loaded tires and extended warranty to 10 years. Motion seconded by Selectman Huda. Vote was unanimous.
- The Cox quote for their fiber internet is $480 a month, plus $120 to install. It was decided that the town will stay with current cox plan that is cable internet. The move toward migration with Vision and QDS is continuing.
- The Department Head meeting will be held on Monday, October 10, 2022.
Motion to adjourn at 8:34 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting September 19, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:55 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: none
Minutes from the September 6, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- None
New Business:
- The Town Hall fiber internet and the QDS Vision server migration was discussed. The town technical support firm is reaching out to confirm the need for 100 mps upload. Frontier fiber internet should be available in October.
- First Selectman Eaton discussed the town’s purchase of a new dump truck. The proposed yearly payment on the dump truck will be $41,016.90. The first payment is due at signing. There will be 4 more annual payments after the $45,000 down payment. Funding is provided through Powerflow municipal leasing.
- The town STEAP project at the transfer station was discussed. The Department of Environmental Protection has no other requirements other than town protocol. The RFP will be posted on the website and distributed out to known businesses. The Town is not required to post in the newspaper.
- An advertisement for part time snow plow drivers for winter has been posted on the website.
- Public Works employee Clint Roberts will be retiring on November 30. The position will be posted on the website.
Old Business:
- American Rescue Plan Act Update:
The Town Clerk request for $10,000 funds for digitizing records.
Selectman Huda made a motion to allocate up to $10,000 for the digitizing historical land records. Motion seconded by Selectman Heck. Vote was unanimous.
Tractor quotes were reviewed. First Selectman Eaton is waiting on one more quote.
Motion to adjourn at 8:40 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting September 6, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Town resident, Sterling MacPherson regarding proposed sandpit on Cemetery Rd.
Minutes from the August 15, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Tax Collector reports; Troop C monthly report
New Business:
- 2021-2022 Year End Budget close out review and discussion.
- First Selectman Eaton will schedule a meeting with School principal, BoE Chair, First Selectman and Treasurer regarding payroll and financial at school.
- The Old Home Day event was a success and has received positive feedback.
- The Department Head meeting has now been scheduled for October 10, 2022.
- Selectman Heck made a motion to prepay for twenty more tech support hours from Insation Technology. Motion seconded by First Selectman Eaton. Vote was unanimous.
Old Business:
- American Rescue Plan Act Update:
Two more invoices have been submitted:
Vision Government Solutions $4,000
Joe Pop Electric $578.34
There is $60,974.71 currently remaining, with additional funds due.
Current projects on the list include a tractor for maintenance of grounds in cemeteries and a boiler for the Town Hall.
Motion to adjourn at 8:40 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 15, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the August 1, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Letter from Tax Collector regarding the tax sale. Four property tax sales are proceeding. The sale will be held on Thursday, Nov. 3, 2022 at 1:30 pm, in the Town Community Room.
New Business:
- The Affordable Housing Plan was presented with minor changes. Following review and discussion, Selectman Huda made a motion to adopt the Affordable Housing Plan as presented, which is based on the projections of the 2010 Census, as compiled by NECCOG. Motion seconded by Selectman Heck. Vote was unanimous.
- Old Home Day is scheduled for this Saturday, August 20.
- The Board discussed the Planning and Zoning Commission Hearing to be held on August 17 regarding the proposed sand pit.
Old Business:
- American Rescue Plan Act Update:
An additional $42,668.31 was received on August 11, 2022.
Balance as of this date is 72,976.05. Some of these funds are allocated.
The well has been drilled at the grove, at the back of the pavilion. The water has been tested and is potable. There is a hydrant for water accessibility.
Motion to adjourn at 9:00 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 1, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Jim Larkin from NECCOG presenting a draft Affordable Housing Plan for the Town of Union
Minutes from the July 18, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
Municipal Fiscal Indicator email from OPM
New Business:
- Invoice from NECCOG for affordable housing plan was reviewed. The payment will be split between NECCOG and Planning & Zoning, for FY 2021-2022.
- The Assessor gave an update on the Server and Quality Data System migration, which is in process.
Old Business:
- American Rescue Plan Act Update:
Dalmik will be starting on well drilling this week up at the Town Grove.
Motion to adjourn at 8:55 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 18, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:35 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the July 5, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Dalmik Well Drilling response
New Business:
- None
Old Business:
- New town website should go live on Tuesday, July 19.
- American Rescue Plan Act Update:
No current expenditure
Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 5, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the June 20, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- New Vendor history report for 2021-2022
New Business:
- Upcoming Town events: Old Home Day, August 20, 2022
Flu Clinic, September 15, 2022
Town Shred, September 24, 2022
- Rural Speed Enforcement Grant and Public Acts affecting taxes were discussed.
- A new mileage reimbursement increase for Town employees is effective July 1, 2022.
Old Business:
- American Rescue Plan Act Update:
No current expenditure
Well drilling at the Town Grove was discussed. There is no date for project commencement at this time.
Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting June 20, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:45 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the June 6, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Letter from Eversource
- Letter from Tax Collector
New Business:
- The Cemetery Committee submitted an amendment to their Plot Sale policies as follows:
I.4. Residents and/or former residents (excluding their heirs) of the Town of Union may purchase lots.
Selectman Huda made a motion to accept the amendment as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Old Business:
- American Rescue Plan Act Update:
Selectman Heck made a motion to enter into contract with Vision and Quality Data Systems for cloud hosted software, not the exceed a cost of $20,000. Motion seconded by First Selectman Eaton. Vote was unanimous.
- The Town office building upper level floors were stripped and waxed over the weekend.
Motion to adjourn at 8:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
For David Eaton
Selectmen’s Meeting June 6, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Tax Collector, Maureen Eaton
Lucas Perzan of Insation Technologies with the technology support proposal
Following discussion of the presentation and proposal from Insation Technologies, Selectman Heck made a motion to proceed with Insation Tech services as proposed, based on clarification of prepaid hours expiration date, and to accept the proposal with number of computers updated. Motion seconded by Selectman Huda. Vote was unanimous.
Minutes from the May 16, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- CCM response to inquiry of selling town-owned land. Such sale requires a public hearing, after which the Selectmen can determine how said sale will proceed.
New Business:
- Discussion of Cemetery Committee meeting regarding selling of plots. The Committee found that current Cemetery bylaws do not require residency or owning of property in town to purchase a plot. The Committee recommends passing a requirement that any persons purchasing a plot must be a current or former Town of Union resident, or a current or former land owner, effective July 1, 2022. The Committee will present language for said requirement at the June 20, 2022 Selectmen’s meeting.
- The State of CT Department of Health requested a COVID vaccine clinic for June 15, 2-6 pm.
Old Business:
- American Rescue Plan Act Update: Balance of $101,656 remaining. Another deposit of $124,151.26 is anticipated this month for a total of $248,302.52 in funds. Selectmen approved projects are:
$4,000 website development
$65,000 chip sealing of roads
$20,000 Cloud-based version of hosting and back up for Vision and Quality Data Services, with a bandwith upgrade to 100 mbps.
Following review of the above expenses, Selectman Heck made a motion to approve presenting these projects for ARPA expenditures to the Board of Finance. Motion seconded by Selectman Huda. Vote was unanimous.
Selectman Heck made a motion to increase the Cox internet bandwith to 100 mbps. Motion seconded by Selectman Huda. Vote was unanimous.
- A town Department Head meeting will be held on Monday, September 12, 2022.
Motion to adjourn at 9:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting May 16, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:42 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the May 2, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. 2 in favor; 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Thank you note from the Forziati family to the Town for supporting ‘Baked for Ukraine.’
- CMRK Textile recycling bins memo. Textile bins are being installed at the Transfer Station and Union School. There will not be a container placed on Town Hall property.
- Inquiry from a resident regarding purchase of town-owned property on Bradway Road. The procedure for selling the property will be researched.
New Business:
- Discussion of Flagg property on Buckley Highway and the tax sale later in 2022.
- Preparations for Memorial Day Ceremonies are under way.
Old Business:
- American Rescue Plan Act Update: Stafford Mechanical Services, Inc. submitted a quote to supply and install a dehumidifier in the Library. The Board of Finance approved the expenditure at their May 9 meeting.
Selectman Heck made a motion to have Stafford Mechanical install the dehumidifier per their quote in the amount of $3,210.00, from the American Rescue Plan Act funding. Motion seconded by Selectman Huda. Vote was unanimous.
- Novus Insight IT Services: The Assessor discussed going to Cloud hosting for Vision.
- Review of Your Page Today website quote.
- Selectman Heck will be submitting his resignation as the Health Department alternate representative.
Motion to adjourn at 8:50 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting May 2, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard: None
Minutes from the April 18, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous.
Bills were presented for review. First Selectman Eaton made the motion to pay the bills as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Correspondence:
- FEMA letter regarding project approval for chip sealing Stickney Hill Road.
- An estimate from Joe Pop Electric to replace the lights at Transfer Station for $499.57. Selectman Heck made a motion to accept the estimate in the amount of $499.57 and approve Joe Pop Electric to change the Transfer Station lights to LED. Motion seconded by First Selectman Eaton. Vote was unanimous.
New Business:
- Textile recycling bin at the Transfer Station, provided by CMRK. This item will be tabled to the May 16 meeting, after discussion with CMRK.
- Discover Books bin at the Transfer Station.
Old Business:
- American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
- Novus Insight IT Services: Working on scheduling projects. First Selectman Eaton will contact follow up with them this week.
- 2022-2023 Budget: Town meeting May 9 at 7:30 pm.
Motion to adjourn at 8:05 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting April 18, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:43 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the April 4, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Grant available through Eversource for EV charger systems. EVSE LLC does the manufacturing and installing. It can be set up to pay at the charging station. This information will be kept for future reference.
- Emails regarding proposed House Bills and legislation were discussed.
New Business:
- Tax Sale of property at Kinney Hollow Road and Buckley Highway – The Tax Collector is planning a tax sale late fall. The Board will follow up at that time.
- First Selectman Eaton presented a quote from Jan Pro cleaning company to strip and wax the Town Hall floors with 2 coats sealer, 2 coats floor finish for 7100 sq ft at $.45 /sq. ft. The cost is $3491. For $.05 per sq ft they will move the furniture. The work would start on the lower level and, if satisfactory, schedule waxing of the first floor. Selectman Heck made a motion to hire Jan Pro to strip and wax the floors, including cost of moving furniture. Motion seconded by Selectman Huda. Vote was unanimous.
- An email will be sent to the Board of Finance to notify them that the Town Hall heating line item will over budget for 2021-2022 due to sharp increase of heating fuel.
Old Business:
- American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
- Novus Insight IT Services: working on scheduling projects
- 2022-2023 Budget: Town meeting May 9 at 7:30 pm.
Motion to adjourn at 8:10 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting April 4, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Erin, Branson and Avonlea Forziati presented a request for permission to hold a fundraiser for Ukraine at the Transfer Station, in the front lot, on Saturday, April 30. The Selectmen approved the fundraiser.
Minutes from the March 21, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. 2 votes yes; 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
The Treasurer provided the up-to-date new vendor list.
Letter from Dalmik Well Drilling with a contract. The Board approved the contract. First Selectman Eaton will sign and return the contract.
Selectman Heck provided information on blue tooth speaker mic for zoom meetings. The Board approved the purchase.
Selectman Huda made a motion to purchase the speaker mic as researched and presented at a cost of $80 from Amazon, to be paid from Town American Rescue Plan Act funds, in order to allow all attendees at zoom meetings to be heard. Motion seconded by First Selectman Eaton. Vote was unanimous. First Selectman Eaton will put a request in at the Board of Finance meeting on April 5.
New Business:
- The Department Head meeting will be postponed to September, unless any issue needs to be addressed before then.
Old Business:
- American Rescue Plan Act Update: Well drilling at the Grove and zoom call microphone expenses will be submitted this month. There was discussion of new website design in order to make the site more interactive, allowing more Town business to be conducted online.
- Novus Insight IT Services: working on project scheduling
- 2022-2023 Budget: April 12 Hearing for discussion of budget. Town meeting May 9.
Motion to adjourn at 8:35 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Annual Town Meeting Minutes
MINUTES OF TOWN/BUDGET MEETING OF THE TOWN OF UNION
May 8, 2023
7:30PM
A Budget and Town meeting of the electors and citizens qualified to vote in town meetings of the Town of Union, Connecticut was held at the Union Town Hall, 1043 Buckley Hwy in Union, Connecticut on Monday, May 8, 2023 at 7:30 PM.
First Selectman David D. Eaton called the meeting to order at 7:30PM.
Christopher Santucci was chosen as moderator of the meeting and Heidi Bradrick acted as clerk.
Heidi read the minutes of the May 9, 2022 town meeting. Cheryl D’Amico made a motion to approve as read, seconded by John Murdock. Vote by acclamation was unanimous, minutes approved.
Chris read the legal notice. Said notice was published on the website of the Town of Union and in the Hartford Courant and is recorded in these records immediately preceding these minutes.
Item #1: Shall the Town of Union Vote to change Section 2 of the TAX RELIEF FOR VOLUNTEER FIREFIGHTERS to read as follows.
Section 2
Establishment of Tax Relief Program
Pursuant to Connecticut General Statutes §12-81w the Tow of Union hereby authorizes an annual abatement of the real or personal property taxes of a resident volunteer firefighter. No such abatement shall exceed a reduction in the property taxes of an eligible volunteer firefighter of more than one thousand five hundred dollars.
Leanne Lake made a motion to approve Item 1, seconded by John Murdock.
Paper ballot vote was taken.
Yes vote = 38. No vote = 0. Item #1 passed.
Item #2: Shall the Town of Union vote to approve the Budget for Fiscal Year beginning July 1, 2023 and ending June 30, 2024 for the sum of 3,593,055.00.
Sean Anderson made a motion to approve budget as presented, seconded by Ed Fournier.
Paper ballot vote was taken.
Yes = 38 No = 1. The budget passed.
Jim Kavanagh made a motion to adjourn, seconded by Ed Fournier. Vote by acclamation unanimous.
Meeting adjourned at 7:51 pm.
Respectfully submitted
Heidi Bradrick
Town Clerk
Board of Selectmen Upcoming Meetings Calendar
Board of Selectmen Meeting October 2, 2023
October 2 @ 7:30 pm - 8:30 pm
Board of Selectmen Meeting October 16, 2023
October 16 @ 7:30 pm - 8:30 pm
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