Selectmen Meeting Minutes
Selectmen’s Meeting March 6, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the February 21, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Thank you letter from Stafford Family Services for Opioid Settlement Fund contribution
Email regarding Connecticut Revenue Services Neighborhood Assistance Act
Various House Bills proposed regarding municipal taxes and grant programs
New Business:
- The Local Capital Improvement Program (LoCIP) Grant entitlement for 2023 was received. The Town is receiving $14,190. First Selectman Eaton proposed that the town contract for tree work on Cemetery Road. The cost would be $16.777.50. There is funding in the road maintenance budget to cover the difference.
Following discussion, First Selectman Eaton made a motion to approve the proposed tree work project, in the amount of $14,190, contracting with Distinctive Tree Care LLC in South Windsor, Connecticut. Motion seconded by Selectman Heck. Two votes yes, one abstention. Motion passed.
- The new Public Works employee has successfully completed the probationary period. He will now be eligible for town benefits for public works employees.
Old Business:
- Animal Control update: The Town Attorney is working on correspondence with the former Animal Control Officer in an effort to obtain the 2022 Animal Control reports.
NECCOG Animal control service has sent in the first monthly report.
- EV charging station update: First Selectman Eaton spoke with Efficient Lighting Consultants, Inc. The materials should be available in April.
- 2023-2024 Selectmen’s Budget: The Board is able to reduce the proposed 2023-2024 budget again with the health insurance rate reduction for the next fiscal year.
- Historic Town Green accident update. The town insurance agent is following up with insurance company of the vehicle owner involved in the accident.
Motion to adjourn at 8:15 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting February 21, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the February 6, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Email from a town resident regarding property on Bradway Road
Email with proposed house bills and Governor’s proposed budget numbers and impact on Union
House Bill proposed to do away with automobile tax and have rental properties to be surcharged
NDDH email notifying of former Director of Health Patricia Beckenhaupt’s passing
New Business:
- The Board discussed establishing a cash drawer available to make change for permit fees paid in cash. First Selectman Eaton made a motion to approve a cash drawer in the Selectman’s office in the amount of $100.00 to be withdrawn from Selectman’s expense account 110-200. Motion seconded by Selectman Heck. Vote was unanimous.
Old Business:
- Legal Notice publication update: The Connecticut Conference of Municipalities responded to the Town’s inquiry regarding Legal Notice publication requirements. At this time, municipalities are required to post legal notices in the newspaper.
- Animal Control update: the first incident requiring animal control services with NECCOG was successful. The on-call officer responded immediately.
- First Selectman Eaton suggested contacting the town attorney regarding possible action to obtain animal control reports for 2022. The Selectmen unanimously agreed to this action.
- Northeastern District Department of Health update: The Town has received the actual proposed increase for 2023-2024 from NDDH. The Board requested continued research into services and fees of other Health Districts available to the town.
- EV charging station update: Efficient Lighting Consultants, Inc. is waiting on supplies to begin installation.
- 2023-2024 Selectmen’s Budget: As fuel prices have continued to drop, First Selectman Eaton proposed reducing the fuel line item on the Selectmen’s Proposed 2023-2024 Budget. The Board approved the reduction.
- The January 2023 Budget vs Actual expense account balances and audit for 2021-2022 were reviewed.
Motion to adjourn at 8:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting February 6, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:41 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the January 17, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Email for another Opioid Settlement Fund. The Selectmen approved moving forward to opt in to receive funds.
Letter from Benjamin Daggett expressing interest in purchasing lot bordering his property, 3.5 acres. The Assessor will get the requested information. The property must go out to bid.
Department of Agriculture email regarding the Animal Control Officer. They will follow up with the ACO directly regarding required reporting.
Letter and claim number from the insurance agent for the accident on the Town Green on January 14, 2023.
The Grand List information from the Assessor gives an approximate increase of 2.5%.
Discussion of offer from Frontier for Fiber Optics installation. The Town will hold off making any changes at this time.
New Business:
- Per Planning and Zoning Commission request, Selectman Huda made a motion to appoint Stan Calabrese as an alternate to the Planning and Zoning Commission effective immediately, until June 30, 2023. Motion seconded by Selectman Heck. Vote was unanimous.
- The Northeast District Department of Health Executive Director met with the Northeastern Connecticut Council of Governments executive committee. Following discussion, the Board of Selectmen were unanimous in the consensus to pursue the process for requesting to join a different Health Department that can serve the Town of Union. The Selectman’s office will get information regarding fees and cost with other Health Departments.
- The question was raised regarding the requirement for posting Town legal notices. First Selectman Eaton will check with the Connecticut Conference of Municipalities regarding said State requirement.
Old Business:
- The Board reviewed and discussed the Opioid Settlement Funds and agencies that serve Union residents with Opioid issues. Selectman Heck made a motion to divide the settlement funds equally between Stafford Family Services and United Services, Inc. Seconded by Selectman Huda. Vote was unanimous.
- EV charging station update: Efficient Lighting Consultants, Inc. is waiting on supplies to begin installation.
- Discussion on possible distribution center development on Rte. 89 in Ashford, bordering Union. There is no proposal to any development on Union property.
Motion to adjourn at 9:03 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting January 17, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the January 3, 2023 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Last Green Valley thank you letter
Northeast District Department of Health letter with per capita increase for 2023-2024
Sexual Assault Crisis Center of Eastern Connecticut request for funding 2023-2024 budget
Freedom Of Information request for Animal Control
New Business:
- First Selectman Eaton gave a report on his meeting with Senator Jeff Gordon, including topics of concern regarding the ECS Special Education reimbursement and the State’s PILOT program.
- The Town’s Animal Control Program is now being managed by the Northeastern Connecticut Council of Governments and the town dog pound is closed. This new information will be posted on the town website.
- First Selectman Eaton presented an email regarding potential development at Ashford Motel Road. In January, the Ashford Zoning Board proposed changes to add the definition of a distribution center, increasing the currently allowable building restrictions. Part of Ashford Motel Road is in Union. The First Selectman has a meeting with the attorneys on Wednesday, January 18.
Old Business:
- The Opioid Settlement funds were discussed and a letter of information from the Stafford Family Services was presented. The First Selectman will draft a letter for specific request usage to each agency that provides services to Union residents: United Services and Stafford Family Services.
Stafford Family Services has requested a town representative to serve on the Advisory Board. A town resident has served on this Board as resident trooper for Stafford. First Selectman Eaton will request he continue as the Town of Union’s representative.
- American Rescue Plan Act Update: None
- Board of Selectmen’s 2023-2024 Proposed Budget was finalized and will be forwarded to the Board of Finance.
Motion to adjourn at 9:08 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting January 3, 2023 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the December 19, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Access Agency request for funding in 2023-2024 Budget
Tax Collector’s Report
State Police Report
Union School Superintendent regarding Covid Vaccine Clinics in January
New Business:
- The Town of Union entered into a 10-month contract with First Point Power at $0.15369 per kilowatt hour, to reduce the electricity supply charges.
- Animal Control Officer, Belinda Vennart, submitted a letter of resignation effective January 1, 2023. Northeast Connecticut Council of Governments (NECCOG) has submitted a contract to the Town of Union for animal control services. The contract is effective until the end of this fiscal year.
Selectman Heck made a motion to enter into a contract with NECCOG for Animal Control Services, effective January 1, 2023 through July 1, 2023. Motion seconded by Selectman Huda. Vote was unanimous.
- The Opioid Settlement funds were discussed. We are currently aware of two agency services offered to Union residents: United Services and Stafford Family Services. Information will be presented at the next Selectmen’s meeting to determine how best to disburse the funds.
- The Board continued review and revision to the 2023-2024 Selectmen’s Budget.
Old Business:
- American Rescue Plan Act Update: None
- EV Charging Station UPDATE: The Town is waiting on Eversource to get material and complete the installation. The Board of Finance approved $5000 in ARPA funds for the Charging Station.
- Vision 8 and QDS Conversion update: The full conversion is now completed.
Motion to adjourn at 9:00 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting December 19, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:45 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the December 5, 2022 meeting were read. First Selectman Eaton made a motion to accept the minutes as presented; seconded by Selectman Heck. Motion passed with 2 votes yes and 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: Casella Waste letter regarding increase in fees in 2023
The Last Green Valley request for funds in 2022-2023 budget
United Services request for funds in 2022-2023 budget
CCM email regarding freedom of information auditors
The Annual Report for the Board of Selectman
New Business:
- Selectman Heck made a motion to send $500.00 to The Last Green Valley, payable from the Norcross grant. Motion seconded by Selectman Huda. Vote was unanimous.
- Artis Energy provided the following alternate companies for power supply: Direct Energy and First Point Power.
The Board made the decision to contract with First Point Power for electric supply to the Public Works garage, transfer station, library and historical society building.
- The Board reviewed and discussed the 2023-2024 Selectmen’s Budget.
Old Business:
- American Rescue Plan Act Update: None
- EV Charging Station UPDATE: The Public Works Department dug and installed conduit and tube for the charging station. First Selectman Eaton will notify Eversource that the site is ready for installation. Eversource will install the charger and set up the payment system at a future date. The Town’s portion of the cost will be paid out of ARPA funds.
- Vision 8 and QDS Conversion update: Vision conversion is now complete and live. Insation Technologies is coordinating the QDS conversion to the cloud application.
Motion to adjourn at 9:25 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting December 5, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard:
Minutes from the November 22, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: Tax Collector Report
State Police Report
Thank you from Access Agency
New Business:
- Alternate electricity supplier companies discussion. Artis Energy reached out regarding the pending Eversource rate height increase. The First Selectman will continue to research options for electricity supply.
- The 2023-2024 Selectmen’s Budget review process commenced.
- Holiday events: town office Christmas party at 6pm in Community Room; Visit with Santa on December 17, including Christmas music, tree lighting, cocoa & snacks, face painting, & games. The Santa event will be posted, along with a town email notification.
- The First Selectman has made inquiry to the Connecticut Conference of Municipalities as to whether donation of the town’s Opioid Settlement funds to substance abuse organizations would be within parameters of grant usage. The Selectman’s Office will research substance abuse organizations that serve the Town of Union.
Old Business:
- American Rescue Plan Act Update: A request was received from the Union Volunteer Fire Department for 55,000 to replace a rescue truck. Selectman Heck and First Selectman Eaton approved forwarding the request to the Board of Finance to approve the $55,000 from ARPA for the rescue truck.
- EV Charging Station UPDATE: The First Selectman has a meeting on Tuesday, December 6, regarding EV Charger installation and payment process. The Town will be doing the site work. The grant has been approved by Eversource. This project would require $4,260.77 from ARPA. The Board has approved moving forward with the process, paying for equipment and 50% of installation. They will request ARPA funds to pay the other 50% of installation.
- The Vision 8 software update, data conversion and install of cloud based application on the desktop in the Assessor’s office was completed on Monday November 28. Insation Technologies will coordinate the QDS conversion to the Cloud application.
- STEAP Recyclables building update: the Town is planning to start this project in the Spring of 2023.
Motion to adjourn at 8:38 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting November 21, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:33 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard: None
Minutes from the November 7, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by First Selectman Eaton. Vote was unanimous.
Correspondence: The Town has received a total of $1,482.73 from the National Opioid Settlement trust. First Selectman Eaton will inquire as to the parameters for allocation of these funds.
The annual donation from Norcross wildlife foundation was received in the amount of $2,500.
United Services thank you letter for the 2022-2023 donation.
New Business:
- Following brief discussion, Selectman Heck made a motion to hire Joseph Woronecki, Jr. for the full time Public Works position effective December 5, 2022; seconded by First Selectman Eaton. Vote was unanimous.
- First Selectman Eaton made a recommendation to increase the current full time Public Works employee hourly wage by 15 percent. Selectman Heck made a motion to increase the current full time wage by 15 percent. Motion seconded by First Selectman Eaton. Vote was unanimous.
- Town employee Christmas gathering will be held in the Community Room on Thursday, Dec. 15, 2022, 6pm.
- The Union Volunteer Fire Department will host a Christmas event at the Union School on December 17, 1-4pm, to include hot chocolate, the fire pit, music and a visit with Santa.
Old Business:
- American Rescue Plan Act Update: none at this time
- No EV update at this time.
- Vision QDS migration is in process.
- STEAP Recyclables building update: the Town is planning to start this project in the spring.
- The Town Treasurer will be providing payroll and bill paying services for the Union School beginning January 1, 2023.
Motion to adjourn at 8:16 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting November 7, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:44 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the October 17, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: State Police Monthly Report
Thank you letter from Special Olympics
Thank you letter from The Last Green Valley
New Business:
- Transfer Station Recyclables Building Proposals received:
Premier Business Enterprises, Buckley Highway, Union: Material & Labor $104,500
Cavar Industries, 38 Mashapaug Road, Union: Construction of concrete foundation floor and building $99,500
Following discussion of the proposals, First Selectman Eaton made a motion to move forward with the Cavar Industries proposal pending approval by the Department of Environmental Protection. Motion seconded by Selectman Heck. Vote was unanimous.
- Tax Sale follow up: Two of the three properties sold.
Stickney Hill Road property for $30,000
58 Barrows sold for $62,000
Kinney Hollow Rd, no bids. The property ownership will transfer to the Town
- Veterans Day Ceremony this Friday, November 11 on the Town Green.
- EV Stations: 3 proposals received for Level 2 EV Stations
Artisan Energy: $28,881, the town would pay $8,882
Titan Energy: 3 different proposals from 29,000 to 15,000, town total would be $5,414, $5,639 and $5,284
Efficient Lighting Consultants: $17,619.60, town would pay $4,260.77
Eversource does all site work and covers 50% of charger.
First Selectman Eaton will clarify with Neccog that this covered under ARPA.
The Board discussed pricing plans and station availability and placement.
Selectman Heck made a motion to approve Efficient Lighting Consultants (ELC) contingent on Eversource grants and ARPA funds availability. Motion seconded by Selectman Huda. Vote was unanimous
- The Board approved the meeting schedule for 2023 to be submitted to the Town Clerk.
Old Business:
- American Rescue Plan Act Update:
New firewall installed for the Assessor server.
Vision Cloud hosting should be completed by November 20, 2022. Starting conversion this Friday.
- There is no current update on Cox fiber internet.
Discussion on emails. Regionalizing Grant and Sexual Harassment standards.
Motion to adjourn at 8:50 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
Karen Johnson
Selectmen’s Meeting October 17, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:35 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda, Maureen Eaton, Tax Collector
Persons to be Heard: Tax Collector: discussion regarding the Tax Sale to be held November 3, 2022
Minutes from the October 3, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence: NONE
New Business:
- The November 3 tax sale was discussed with the Tax Collector, Maureen Eaton.
- The Department Head meeting held on October 10 went well.
- Discussion was held regarding Electric Vehicle charging stations. The Town has received two proposals, and is waiting on one more.
Old Business:
- American Rescue Plan Act Update:
Vision Cloud hosting should be completed by November 20, 2022. We are still waiting on Quality Data Service for completion information.
- There is no current update on Cox fiber internet.
- The timeline for Transfer Station Recyclables Building bids has been extended to November 7, 2022.
Motion to adjourn at 8:35 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous
Respectfully Submitted,
David Eaton
For Karen Johnson
Selectmen’s Meeting October 3, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:50 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: none
Minutes from the September 19, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Thank you letter from Sexual Assault Crisis Center of Eastern Connecticut, Inc.
- Letter from Insation Tech regarding 100 upload speed
- Heft DEEP Non-Compliance Letter
New Business:
- Veteran’s Day ceremony will be held on Friday, November 11, 2022 at 10am on the town green. There will be participation from the Union School. First Selectman Eaton will reach out to Representative Pat Boyd.
- Following review and discussion, Selectman Huda made motion to approve a resolution authorizing execution and delivery of financing for the dump truck. Motion seconded by Selectman Heck. Vote was unanimous. (See Resolution attached.)
- The Town will be posting a job opening for a new full time employee for Public Works. First Selectman Eaton will post the opening on the town website and Public Works ListServe.
- An appointment is scheduled with Frontier Fiber Internet for the next Selectmen’s Meeting, October 17.
Old Business:
- American Rescue Plan Act Update: The ARPA County transche #2 payment was received September 29, 2022, in the amount of $81,482.95.
Tractor quotes were reviewed. The update on the quote from Big Boy Toys clarifies that the $21,950 purchase price includes loading rear tires and extended warranty to 10 years Powertrain.
The quote of $19561.13 from New Holland did not include loading of tires or the 10-yr warranty.
The LS quote from Foskett of Stafford came in higher.
Following review and discussion, Selectman Heck made motion to purchase the Masse Ferguson tractor from Big Boy Toys due to price, including the loaded tires and extended warranty to 10 years. Motion seconded by Selectman Huda. Vote was unanimous.
- The Cox quote for their fiber internet is $480 a month, plus $120 to install. It was decided that the town will stay with current cox plan that is cable internet. The move toward migration with Vision and QDS is continuing.
- The Department Head meeting will be held on Monday, October 10, 2022.
Motion to adjourn at 8:34 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting September 19, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:55 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: none
Minutes from the September 6, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- None
New Business:
- The Town Hall fiber internet and the QDS Vision server migration was discussed. The town technical support firm is reaching out to confirm the need for 100 mps upload. Frontier fiber internet should be available in October.
- First Selectman Eaton discussed the town’s purchase of a new dump truck. The proposed yearly payment on the dump truck will be $41,016.90. The first payment is due at signing. There will be 4 more annual payments after the $45,000 down payment. Funding is provided through Powerflow municipal leasing.
- The town STEAP project at the transfer station was discussed. The Department of Environmental Protection has no other requirements other than town protocol. The RFP will be posted on the website and distributed out to known businesses. The Town is not required to post in the newspaper.
- An advertisement for part time snow plow drivers for winter has been posted on the website.
- Public Works employee Clint Roberts will be retiring on November 30. The position will be posted on the website.
Old Business:
- American Rescue Plan Act Update:
The Town Clerk request for $10,000 funds for digitizing records.
Selectman Huda made a motion to allocate up to $10,000 for the digitizing historical land records. Motion seconded by Selectman Heck. Vote was unanimous.
Tractor quotes were reviewed. First Selectman Eaton is waiting on one more quote.
Motion to adjourn at 8:40 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting September 6, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Town resident, Sterling MacPherson regarding proposed sandpit on Cemetery Rd.
Minutes from the August 15, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Tax Collector reports; Troop C monthly report
New Business:
- 2021-2022 Year End Budget close out review and discussion.
- First Selectman Eaton will schedule a meeting with School principal, BoE Chair, First Selectman and Treasurer regarding payroll and financial at school.
- The Old Home Day event was a success and has received positive feedback.
- The Department Head meeting has now been scheduled for October 10, 2022.
- Selectman Heck made a motion to prepay for twenty more tech support hours from Insation Technology. Motion seconded by First Selectman Eaton. Vote was unanimous.
Old Business:
- American Rescue Plan Act Update:
Two more invoices have been submitted:
Vision Government Solutions $4,000
Joe Pop Electric $578.34
There is $60,974.71 currently remaining, with additional funds due.
Current projects on the list include a tractor for maintenance of grounds in cemeteries and a boiler for the Town Hall.
Motion to adjourn at 8:40 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 15, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the August 1, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Letter from Tax Collector regarding the tax sale. Four property tax sales are proceeding. The sale will be held on Thursday, Nov. 3, 2022 at 1:30 pm, in the Town Community Room.
New Business:
- The Affordable Housing Plan was presented with minor changes. Following review and discussion, Selectman Huda made a motion to adopt the Affordable Housing Plan as presented, which is based on the projections of the 2010 Census, as compiled by NECCOG. Motion seconded by Selectman Heck. Vote was unanimous.
- Old Home Day is scheduled for this Saturday, August 20.
- The Board discussed the Planning and Zoning Commission Hearing to be held on August 17 regarding the proposed sand pit.
Old Business:
- American Rescue Plan Act Update:
An additional $42,668.31 was received on August 11, 2022.
Balance as of this date is 72,976.05. Some of these funds are allocated.
The well has been drilled at the grove, at the back of the pavilion. The water has been tested and is potable. There is a hydrant for water accessibility.
Motion to adjourn at 9:00 pm by First Selectman Eaton; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting August 1, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Jim Larkin from NECCOG presenting a draft Affordable Housing Plan for the Town of Union
Minutes from the July 18, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
Municipal Fiscal Indicator email from OPM
New Business:
- Invoice from NECCOG for affordable housing plan was reviewed. The payment will be split between NECCOG and Planning & Zoning, for FY 2021-2022.
- The Assessor gave an update on the Server and Quality Data System migration, which is in process.
Old Business:
- American Rescue Plan Act Update:
Dalmik will be starting on well drilling this week up at the Town Grove.
Motion to adjourn at 8:55 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 18, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:35 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the July 5, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Dalmik Well Drilling response
New Business:
- None
Old Business:
- New town website should go live on Tuesday, July 19.
- American Rescue Plan Act Update:
No current expenditure
Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting July 5, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the June 20, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- New Vendor history report for 2021-2022
New Business:
- Upcoming Town events: Old Home Day, August 20, 2022
Flu Clinic, September 15, 2022
Town Shred, September 24, 2022
- Rural Speed Enforcement Grant and Public Acts affecting taxes were discussed.
- A new mileage reimbursement increase for Town employees is effective July 1, 2022.
Old Business:
- American Rescue Plan Act Update:
No current expenditure
Well drilling at the Town Grove was discussed. There is no date for project commencement at this time.
Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting June 20, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:45 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard:
Minutes from the June 6, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Letter from Eversource
- Letter from Tax Collector
New Business:
- The Cemetery Committee submitted an amendment to their Plot Sale policies as follows:
I.4. Residents and/or former residents (excluding their heirs) of the Town of Union may purchase lots.
Selectman Huda made a motion to accept the amendment as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Old Business:
- American Rescue Plan Act Update:
Selectman Heck made a motion to enter into contract with Vision and Quality Data Systems for cloud hosted software, not the exceed a cost of $20,000. Motion seconded by First Selectman Eaton. Vote was unanimous.
- The Town office building upper level floors were stripped and waxed over the weekend.
Motion to adjourn at 8:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
For David Eaton
Selectmen’s Meeting June 6, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:30 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Tax Collector, Maureen Eaton
Lucas Perzan of Insation Technologies with the technology support proposal
Following discussion of the presentation and proposal from Insation Technologies, Selectman Heck made a motion to proceed with Insation Tech services as proposed, based on clarification of prepaid hours expiration date, and to accept the proposal with number of computers updated. Motion seconded by Selectman Huda. Vote was unanimous.
Minutes from the May 16, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- CCM response to inquiry of selling town-owned land. Such sale requires a public hearing, after which the Selectmen can determine how said sale will proceed.
New Business:
- Discussion of Cemetery Committee meeting regarding selling of plots. The Committee found that current Cemetery bylaws do not require residency or owning of property in town to purchase a plot. The Committee recommends passing a requirement that any persons purchasing a plot must be a current or former Town of Union resident, or a current or former land owner, effective July 1, 2022. The Committee will present language for said requirement at the June 20, 2022 Selectmen’s meeting.
- The State of CT Department of Health requested a COVID vaccine clinic for June 15, 2-6 pm.
Old Business:
- American Rescue Plan Act Update: Balance of $101,656 remaining. Another deposit of $124,151.26 is anticipated this month for a total of $248,302.52 in funds. Selectmen approved projects are:
$4,000 website development
$65,000 chip sealing of roads
$20,000 Cloud-based version of hosting and back up for Vision and Quality Data Services, with a bandwith upgrade to 100 mbps.
Following review of the above expenses, Selectman Heck made a motion to approve presenting these projects for ARPA expenditures to the Board of Finance. Motion seconded by Selectman Huda. Vote was unanimous.
Selectman Heck made a motion to increase the Cox internet bandwith to 100 mbps. Motion seconded by Selectman Huda. Vote was unanimous.
- A town Department Head meeting will be held on Monday, September 12, 2022.
Motion to adjourn at 9:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting May 16, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:42 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the May 2, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. 2 in favor; 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Thank you note from the Forziati family to the Town for supporting ‘Baked for Ukraine.’
- CMRK Textile recycling bins memo. Textile bins are being installed at the Transfer Station and Union School. There will not be a container placed on Town Hall property.
- Inquiry from a resident regarding purchase of town-owned property on Bradway Road. The procedure for selling the property will be researched.
New Business:
- Discussion of Flagg property on Buckley Highway and the tax sale later in 2022.
- Preparations for Memorial Day Ceremonies are under way.
Old Business:
- American Rescue Plan Act Update: Stafford Mechanical Services, Inc. submitted a quote to supply and install a dehumidifier in the Library. The Board of Finance approved the expenditure at their May 9 meeting.
Selectman Heck made a motion to have Stafford Mechanical install the dehumidifier per their quote in the amount of $3,210.00, from the American Rescue Plan Act funding. Motion seconded by Selectman Huda. Vote was unanimous.
- Novus Insight IT Services: The Assessor discussed going to Cloud hosting for Vision.
- Review of Your Page Today website quote.
- Selectman Heck will be submitting his resignation as the Health Department alternate representative.
Motion to adjourn at 8:50 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting May 2, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck
Persons to be Heard: None
Minutes from the April 18, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. Vote was unanimous.
Bills were presented for review. First Selectman Eaton made the motion to pay the bills as presented. Motion seconded by Selectman Heck. Vote was unanimous.
Correspondence:
- FEMA letter regarding project approval for chip sealing Stickney Hill Road.
- An estimate from Joe Pop Electric to replace the lights at Transfer Station for $499.57. Selectman Heck made a motion to accept the estimate in the amount of $499.57 and approve Joe Pop Electric to change the Transfer Station lights to LED. Motion seconded by First Selectman Eaton. Vote was unanimous.
New Business:
- Textile recycling bin at the Transfer Station, provided by CMRK. This item will be tabled to the May 16 meeting, after discussion with CMRK.
- Discover Books bin at the Transfer Station.
Old Business:
- American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
- Novus Insight IT Services: Working on scheduling projects. First Selectman Eaton will contact follow up with them this week.
- 2022-2023 Budget: Town meeting May 9 at 7:30 pm.
Motion to adjourn at 8:05 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting April 18, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:43 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: None
Minutes from the April 4, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck. Vote was unanimous.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
- Grant available through Eversource for EV charger systems. EVSE LLC does the manufacturing and installing. It can be set up to pay at the charging station. This information will be kept for future reference.
- Emails regarding proposed House Bills and legislation were discussed.
New Business:
- Tax Sale of property at Kinney Hollow Road and Buckley Highway – The Tax Collector is planning a tax sale late fall. The Board will follow up at that time.
- First Selectman Eaton presented a quote from Jan Pro cleaning company to strip and wax the Town Hall floors with 2 coats sealer, 2 coats floor finish for 7100 sq ft at $.45 /sq. ft. The cost is $3491. For $.05 per sq ft they will move the furniture. The work would start on the lower level and, if satisfactory, schedule waxing of the first floor. Selectman Heck made a motion to hire Jan Pro to strip and wax the floors, including cost of moving furniture. Motion seconded by Selectman Huda. Vote was unanimous.
- An email will be sent to the Board of Finance to notify them that the Town Hall heating line item will over budget for 2021-2022 due to sharp increase of heating fuel.
Old Business:
- American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
- Novus Insight IT Services: working on scheduling projects
- 2022-2023 Budget: Town meeting May 9 at 7:30 pm.
Motion to adjourn at 8:10 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Selectmen’s Meeting April 4, 2022 Union, Connecticut
First Selectman Eaton called the meeting to order at 7:40 p.m.
Attending: Selectmen – David D. Eaton, David Heck, Mary Huda
Persons to be Heard: Erin, Branson and Avonlea Forziati presented a request for permission to hold a fundraiser for Ukraine at the Transfer Station, in the front lot, on Saturday, April 30. The Selectmen approved the fundraiser.
Minutes from the March 21, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton. 2 votes yes; 1 abstention.
Bills were presented for review. Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda. Vote was unanimous.
Correspondence:
The Treasurer provided the up-to-date new vendor list.
Letter from Dalmik Well Drilling with a contract. The Board approved the contract. First Selectman Eaton will sign and return the contract.
Selectman Heck provided information on blue tooth speaker mic for zoom meetings. The Board approved the purchase.
Selectman Huda made a motion to purchase the speaker mic as researched and presented at a cost of $80 from Amazon, to be paid from Town American Rescue Plan Act funds, in order to allow all attendees at zoom meetings to be heard. Motion seconded by First Selectman Eaton. Vote was unanimous. First Selectman Eaton will put a request in at the Board of Finance meeting on April 5.
New Business:
- The Department Head meeting will be postponed to September, unless any issue needs to be addressed before then.
Old Business:
- American Rescue Plan Act Update: Well drilling at the Grove and zoom call microphone expenses will be submitted this month. There was discussion of new website design in order to make the site more interactive, allowing more Town business to be conducted online.
- Novus Insight IT Services: working on project scheduling
- 2022-2023 Budget: April 12 Hearing for discussion of budget. Town meeting May 9.
Motion to adjourn at 8:35 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.
Respectfully Submitted,
Karen Johnson, Recording Secretary
Board of Selectmen Upcoming Meetings Calendar
Board of Selectmen Meeting
April 3 @ 7:30 pm - 8:30 pm
Board of Selectmen Meeting
April 17 @ 7:30 pm - 8:30 pm
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