Selectmen Meeting Minutes

David D. EatonFirst Selectman
Town Hall
1043 Buckley Hwy
Union, CT 06076

Tue: 9-12
Wed: 9-12 & 1-3
Thur: 9-12

Phone: (860) 684-3812
Fax: (860) 684-8830

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Selectmen’s Meeting             September 6, 2022                        Union, Connecticut

  First Selectman Eaton called the meeting to order at 7:30 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  Town resident, Sterling MacPherson regarding proposed sandpit on Cemetery Rd.

Minutes from the August 15, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  •  Tax Collector reports; Troop C monthly report

New Business:

  •  2021-2022 Year End Budget close out review and discussion.
  • First Selectman Eaton will schedule a meeting with School principal, BoE Chair, First Selectman and Treasurer regarding payroll and financial at school.
  • The Old Home Day event was a success and has received positive feedback.
  • The Department Head meeting has now been scheduled for October 10, 2022.
  • Selectman Heck made a motion to prepay for twenty more tech support hours from Insation Technology. Motion seconded by First Selectman Eaton. Vote was unanimous.

Old Business:

  • American Rescue Plan Act Update:

Two more invoices have been submitted:

Vision Government Solutions $4,000

Joe Pop Electric $578.34

There is $60,974.71 currently remaining, with additional funds due.

Current projects on the list include a tractor for maintenance of grounds in cemeteries and a boiler for the Town Hall.

Motion to adjourn at 8:40 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             August 1, 2022                        Union, Connecticut

 First Selectman Eaton called the meeting to order at 7:30 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  Jim Larkin from NECCOG presenting a draft Affordable Housing Plan for the Town of Union

Minutes from the July 18, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

 Municipal Fiscal Indicator email from OPM

New Business:

  • Invoice from NECCOG for affordable housing plan was reviewed. The payment will be split between NECCOG and Planning & Zoning, for FY 2021-2022.
  • The Assessor gave an update on the Server and Quality Data System migration, which is in process.

Old Business:

  • American Rescue Plan Act Update:

Dalmik will be starting on well drilling this week up at the Town Grove.

Motion to adjourn at 8:55 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             July 18, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:35 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  None

Minutes from the July 5, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  •  Dalmik Well Drilling response

New Business:

  •  None

Old Business:

  • New town website should go live on Tuesday, July 19.
  • American Rescue Plan Act Update:

No current expenditure

Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             July 5, 2022                        Union, Connecticut

 First Selectman Eaton called the meeting to order at 7:30 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard: 

Minutes from the June 20, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  • New Vendor history report for 2021-2022

New Business:

  • Upcoming Town events: Old Home Day, August 20, 2022

Flu Clinic, September 15, 2022

Town Shred, September 24, 2022

  • Rural Speed Enforcement Grant and Public Acts affecting taxes were discussed.
  • A new mileage reimbursement increase for Town employees is effective July 1, 2022.

Old Business:

  • American Rescue Plan Act Update:

No current expenditure

Well drilling at the Town Grove was discussed. There is no date for project commencement at this time.

Motion to adjourn at 8:00 pm by Selectman Huda; seconded by Selectman Heck. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             June 20, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:45 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard: 

Minutes from the June 6, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  • Letter from Eversource
  • Letter from Tax Collector

New Business:

  • The Cemetery Committee submitted an amendment to their Plot Sale policies as follows:

I.4. Residents and/or former residents (excluding their heirs) of the Town of Union may purchase lots.

Selectman Huda made a motion to accept the amendment as presented. Motion seconded by Selectman Heck. Vote was unanimous.

Old Business:

  • American Rescue Plan Act Update:

Selectman Heck made a motion to enter into contract with Vision and Quality Data Systems for cloud hosted software, not the exceed a cost of $20,000. Motion seconded by First Selectman Eaton. Vote was unanimous.

  • The Town office building upper level floors were stripped and waxed over the weekend.

Motion to adjourn at 8:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

For David Eaton

Selectmen’s Meeting             June 6, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:30 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  Tax Collector, Maureen Eaton

Lucas Perzan of Insation Technologies with the technology support proposal

Following discussion of the presentation and proposal from Insation Technologies, Selectman Heck made a motion to proceed with Insation Tech services as proposed, based on clarification of prepaid hours expiration date, and to accept the proposal with number of computers updated. Motion seconded by Selectman Huda. Vote was unanimous.

Minutes from the May 16, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous.

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  • CCM response to inquiry of selling town-owned land. Such sale requires a public hearing, after which the Selectmen can determine how said sale will proceed.

New Business:

  • Discussion of Cemetery Committee meeting regarding selling of plots. The Committee found that current Cemetery bylaws do not require residency or owning of property in town to purchase a plot. The Committee recommends passing a requirement that any persons purchasing a plot must be a current or former Town of Union resident, or a current or former land owner, effective July 1, 2022. The Committee will present language for said requirement at the June 20, 2022 Selectmen’s meeting.
  • The State of CT Department of Health requested a COVID vaccine clinic for June 15, 2-6 pm.

Old Business:

  • American Rescue Plan Act Update: Balance of $101,656 remaining. Another deposit of $124,151.26 is anticipated this month for a total of $248,302.52 in funds. Selectmen approved projects are:

$4,000 website development

$65,000 chip sealing of roads

$20,000  Cloud-based version of hosting and back up for Vision and Quality Data Services, with a bandwith upgrade to 100 mbps.

Following review of the above expenses, Selectman Heck made a motion to approve presenting these projects for ARPA expenditures to the Board of Finance. Motion seconded by Selectman Huda. Vote was unanimous.

Selectman Heck made a motion to increase the Cox internet bandwith to 100 mbps. Motion seconded by Selectman Huda. Vote was unanimous.

  • A town Department Head meeting will be held on Monday, September 12, 2022.

Motion to adjourn at 9:20 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             May 16, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:42 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  None

Minutes from the May 2, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton.  2 in favor; 1 abstention.

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  • Thank you note from the Forziati family to the Town for supporting ‘Baked for Ukraine.’
  • CMRK Textile recycling bins memo. Textile bins are being installed at the Transfer Station and Union School. There will not be a container placed on Town Hall property.
  • Inquiry from a resident regarding purchase of town-owned property on Bradway Road. The procedure for selling the property will be researched.

New Business:

  • Discussion of Flagg property on Buckley Highway and the tax sale later in 2022.
  • Preparations for Memorial Day Ceremonies are under way.

Old Business:

  • American Rescue Plan Act Update: Stafford Mechanical Services, Inc. submitted a quote to supply and install a dehumidifier in the Library. The Board of Finance approved the expenditure at their May 9 meeting.

Selectman Heck made a motion to have Stafford Mechanical install the dehumidifier per their quote in the amount of $3,210.00, from the American Rescue Plan Act funding. Motion seconded by Selectman Huda. Vote was unanimous.

  • Novus Insight IT Services: The Assessor discussed going to Cloud hosting for Vision.
  • Review of Your Page Today website quote.
  • Selectman Heck will be submitting his resignation as the Health Department alternate representative.

Motion to adjourn at 8:50 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             May 2, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:40 p.m.

Attending:  Selectmen – David D. Eaton, David Heck

Persons to be Heard:  None

Minutes from the April 18, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton.  Vote was unanimous.

Bills were presented for review.  First Selectman Eaton made the motion to pay the bills as presented. Motion seconded by Selectman Heck.  Vote was unanimous.

Correspondence:  

  • FEMA letter regarding project approval for chip sealing Stickney Hill Road.
  • An estimate from Joe Pop Electric to replace the lights at Transfer Station for $499.57. Selectman Heck made a motion to accept the estimate in the amount of $499.57 and approve Joe Pop Electric to change the Transfer Station lights to LED. Motion seconded by First Selectman Eaton. Vote was unanimous.

New Business:

  • Textile recycling bin at the Transfer Station, provided by CMRK. This item will be tabled to the May 16 meeting, after discussion with CMRK.
  • Discover Books bin at the Transfer Station.

Old Business:

  • American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
  • Novus Insight IT Services: Working on scheduling projects. First Selectman Eaton will contact follow up with them this week.
  • 2022-2023 Budget: Town meeting May 9 at 7:30 pm.

Motion to adjourn at 8:05 pm by Selectman Heck; seconded by First Selectman Eaton. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             April 18, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:43 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  None

Minutes from the April 4, 2022 meeting were read. Selectman Huda made a motion to accept the minutes as presented; seconded by Selectman Heck.  Vote was unanimous.

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

  • Grant available through Eversource for EV charger systems. EVSE LLC does the manufacturing and installing. It can be set up to pay at the charging station. This information will be kept for future reference.
  • Emails regarding proposed House Bills and legislation were discussed.

New Business:

  • Tax Sale of property at Kinney Hollow Road and Buckley Highway – The Tax Collector is planning a tax sale late fall. The Board will follow up at that time.
  • First Selectman Eaton presented a quote from Jan Pro cleaning company to strip and wax the Town Hall floors with 2 coats sealer, 2 coats floor finish for 7100 sq ft at $.45 /sq. ft.  The cost is $3491. For $.05 per sq ft they will move the furniture. The work would start on the lower level and, if satisfactory, schedule waxing of the first floor.  Selectman Heck made a motion to hire Jan Pro to strip and wax the floors, including cost of moving furniture. Motion seconded by Selectman Huda. Vote was unanimous.
  • An email will be sent to the Board of Finance to notify them that the Town Hall heating line item will over budget for 2021-2022 due to sharp increase of heating fuel.

Old Business:

  • American Rescue Plan Act Update: The well-drilling company, Dalmik, will call for an appointment. The First Selectman will present a cost list to the Board of Finance for their May 9 meeting (following the Town meeting).
  • Novus Insight IT Services: working on scheduling projects
  • 2022-2023 Budget: Town meeting May 9 at 7:30 pm.

Motion to adjourn at 8:10 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

Selectmen’s Meeting             April 4, 2022                        Union, Connecticut

First Selectman Eaton called the meeting to order at 7:40 p.m.

Attending:  Selectmen – David D. Eaton, David Heck, Mary Huda

Persons to be Heard:  Erin, Branson and Avonlea Forziati presented a request for permission to hold a fundraiser for Ukraine at the Transfer Station, in the front lot, on Saturday, April 30. The Selectmen approved the fundraiser.

Minutes from the March 21, 2022 meeting were read. Selectman Heck made a motion to accept the minutes as presented; seconded by First Selectman Eaton.  2 votes yes; 1 abstention.

Bills were presented for review.  Selectman Heck made the motion to pay the bills as presented. Motion seconded by Selectman Huda.  Vote was unanimous.

Correspondence:  

The Treasurer provided the up-to-date new vendor list.

Letter from Dalmik Well Drilling with a contract. The Board approved the contract. First Selectman Eaton will sign and return the contract.

Selectman Heck provided information on blue tooth speaker mic for zoom meetings. The Board approved the purchase.

Selectman Huda made a motion to purchase the speaker mic as researched and presented at a cost of $80 from Amazon, to be paid from Town American Rescue Plan Act funds, in order to allow all attendees at zoom meetings to be heard.  Motion seconded by First Selectman Eaton. Vote was unanimous. First Selectman Eaton will put a request in at the Board of Finance meeting on April 5.

 New Business:

  • The Department Head meeting will be postponed to September, unless any issue needs to be addressed before then.

Old Business:

  • American Rescue Plan Act Update: Well drilling at the Grove and zoom call microphone expenses will be submitted this month. There was discussion of new website design in order to make the site more interactive, allowing more Town business to be conducted online.
  • Novus Insight IT Services: working on project scheduling
  • 2022-2023 Budget: April 12 Hearing for discussion of budget. Town meeting May 9.

Motion to adjourn at 8:35 pm by Selectman Heck; seconded by Selectman Huda. Vote was unanimous.

Respectfully Submitted,

Karen Johnson, Recording Secretary

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