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Union Free Public Library Board of Directors Meeting Minutes

September 7th, 2022 In-person at the library/ virtual meeting via zoom

 

Members Present: Ellen Silbermann, Ed Capomacchio, Erin Kate Grabel-Forziati, Cheryl D’Amico, Danielle Kneeland and Library Director Cailin Rae

The meeting was called to order at 7:06pm

Secretary’s Report: Cailin made a motion to approve the August 3rd minutes with the following amendment: Foster Farm (Stafford) to Foster Hill Farm (Stafford). Cheryl seconded the motion and the motion unanimously passed at 7:12pm.

Old Business:

 

  • Old Home Day: Justin Mazz the magician, face painting by Karen and the kids crafts were a huge hit with the families. The book sale did well and was a great opportunity to reconnect with the community. Board members were able to talk with patrons and listen to any ideas or suggestions the library can offer in the future. For next year, Cailin will ask for four tables instead of three from the town and will place a tent over the food Will offer iced coffee next year, Ellen will bring her Keurig. Erin will ask the OHD committee to allocate funds to purchase face paint, the tie dye supplies and any other supplies needed for kid activities.
  • Summer Reading Program: Originally the plan was to offer a pizza party for the students who completed and submitted their summer reading logs, this will be changed to all students. Cailin wants to reconnect with all the students in hopes to encourage students and families to start to come back to the library in person again. Cailin and Erin have talked about tentative Friday night dates for the party. This party will require rsvps and the amount of rsvps will determine if the party will still Will discuss further at the next meeting.

New Business:

 

  • Fall Fest with Trunk or Treat: The official date is Friday, October 14th events start at 6pm. This year there will be a pumpkin derby, 7th/8th grade haunted walk, outdoor movie, trunk or treat and the library’s halloween Erin will give more updates at the next meeting on what the theme is and any other details.
  • Memorials: Ed added the memorials to the Ed graciously volunteered to build the Little Free Library. Cailin addressed the board as whether this Little Free Library

meets the needs of the town currently. During the pandemic, this would have been a way to reach out and connect with the community while the library was closed. Now with the library opened, patrons can just come into the library. This free library will need to be maintained and at this time is not necessarily needed. The board will discuss at the next meeting on whether or not to go forward with the Little Free Library. Other memorials such as a picnic table with dragon flies in the back yard for families to enjoy and possibly a fence to keep the younger children from wandering off. A possible memorial garden for Jackie Capomacchio with her favorite flowers and a memorial plaque. Cailin will talk with Dave Eaton to discuss ideal placement where not to interfere with town maintenance and where for the library is most beneifical. Erin will talk with BIll at Garden Sales in Manchester, CT once location is decided in order to see which plants would be best.

Treasurer’s Report:

Library is a few months into this year’s fiscal year budget and Cailin will adjust line items if needed to accommodate the raise in costs in the coming year.

The next meeting will be held virtually via zoom and in person at the library on Wednesday, October 5th,at 7:00pm.

Ellen made a motion to adjourn the meeting at 8:10pm. Ed seconded the motion and the motion unanimously passed at 8:11pm.

Respectfully submitted, Erin Kate Grabel-Forziati

Union Free Public Library Board of Directors Meeting Minutes

August 3rd, 2022 In-person at the library/ virtual meeting via zoom

Members Present: Ellen Silbermann, Karen Calabrese, Ed Capomacchio, Erin Kate
Grabel-Forziati, Cheryl D’Amico, Danielle Kneeland and Library Director Cailin Rae

The meeting was called to order at 7:03pm

Secretary’s Report: Minutes were read and reviewed. Cheryl made a motion to approve the
minutes. Karen seconded the motion and the motion unanimously passed at 7:07pm.

Old Business:

● Field Day: The cut fruit donated by the library was enjoyed, and Cailin and a few board
members attended as volunteers. The amount of fruit was perfect (5-6 medium
watermelons, 3 bags clementine oranges), and eaten over two meal periods with very
little left over. Cailin sent home summer reading packets and the day was very successful.

● Plant Sale: Donations from Select Seeds (Union), Rock Meadow Farm (Union) and
Foster Farm (Stafford) made a lovely selection for the sale, and sales continued
throughout July. Rock Meadow Farm has been instrumental for many years in making
the plant sale possible and successful, and the library owes David and Janine Heck a great
deal of gratitude for their efforts. Rock Meadow Farm will no longer be raising plants to
sell, but next year the Hecks will still donate what they can, if possible. Erin will talk to
Garden Sales in Manchester to see if a donation for next year is possible.

● Summer Reading Program: Summer Reading logs sent home with the children, with
grade-appropriate book recommendations included. If more logs are needed, the families
may stop by the library to get more logs. The program is in process now, when we get
closer to the end date we will discuss the summer reading program party at the Grove.
Cailin mentioned the foot traffic of families has gone down significantly and will work on
how to get more families back into the library.

● July Baby Story Time: Two families were present with the age group 0-5 with siblings
welcomed. Participants learned songs with hand signs (eg. Itsy Bitsy Spider), read several
books out loud, practiced learning the letter of the day, and worked on coloring pages.
Going forward, story time will be open to a broader age range.

New Business:

● Old Home Day: This year’s schedule for Old Home Day at the library is as follows:
library Open House 9am-2pm with book sale (fill a tote for $5), magician 10-10:45am,
face painting by Karen 11am-1pm, tie dying and bookmarks for craft activities
10am-1pm. Set up will take place the night before and 8am the morning of, with any
library board members that are available to help. Set up includes: two tents, seating, and
extension cord for the magic show in the backyard; book sale on 3 tables out front;
tie-dye and craft on 2 tables out front; refreshments and coffee on 2 tables out front.
Cheryl will bring coolers, ice, a card table, and juice. Danielle will bring cut watermelon
and possibly muffins. Erin will reach out to Mike at Faddy’s to get donuts donated and
will deliver them Saturday morning for the open house. Karen will bring individual
waters and Ellen will provide table cloths, floral arrangement, and extra utensils/serving
ware for refreshments. Cailin will purchase any other supplies needed such as paper
goods, coffee, and craft supplies.

● Fall Anti Bullying Reading Program: The USA and library will work together to discuss
anti-bullying programming at the school. A parent’s suggestion of a laser show will be
considered, with reading tie-ins for each grade.

Treasurer’s Report:

Hoopla (electronic lending materials) went slightly over the projected line item budget,
but we will not curtail use of the platform. Allowed circulation will stay at 10 borrows per
month per patron, due to the popularity of the platform and increased access to materials that it
affords our patrons. Fuel expenses went over budget due to fuel cost increases. Total spending
for the entire year will come in just within our total expense budget. The new fiscal year’s
budget (FY22-23) began July 1 and is increasing (by 3%) for the first time in several years.

The next meeting will be held virtually via zoom and in person at the library on Wednesday,
September 7th at 7:00pm.

Ellen made a motion to adjourn the meeting at 7:54pm. Erin seconded the motion and the
motion unanimously passed at 7:55pm.

Respectfully submitted,

Erin Kate Grabel-Forziati

Union Free Public Library Board of Directors Meeting Minutes
May 7th, 2022 In-person at the town hall community room

Members Present: Ellen Silbermann, Karen Calabrese, Ed Capomacchio, Erin Kate
Grabel-Forziati, Cheryl D’Amico, and Library Director Cailin Rae

The meeting was called to order at 7:06pm

Secretary’s Report: Meeting minutes from March 2nd are non retrievable due to computer
technical difficulties. Cailin read the April 6th minutes, Cheryl made a motion to approve
the minutes. Karen second the motion and the motion unanimously passed at 7:09pm.

Old Business:

● Town Wide Tag Sale Event: Tag sale set up, coordinated by Cailin, will start at 8am
Saturday May 7 at town hall parking lot and community room. 8 participants have signed
up, plus a library book sale table and 8th Grade class raffle table will be set up. Erin will
donate balloons, Cheryl will donate a 5 gallon jug of fruit punch, Cailin will donate
clementines, and the library will donate coffee. Travelers Restaurant has generously
donated muffins. Refreshments will be provided to shoppers and participants free of
charge. Board members, library staff, and Union School students will cooperate to set up
and clean up the event.

New Business:

● Field Day: Field is on Friday, June 3rd at the school. The library board will donate cut
fruit to the Union School Association for this event. Karen made a motion to approve
the donation. Erin second the motion and the motion unanimously passed at 7:36pm.
The Field Day petting zoo, supplied by Erin, will be a library sponsored field day
station. Cailin may have the summer reading program distributed at field day.

● Baby Story Time: Karen Johnson will be hosting and running a baby storytime outside
at the library at 10am on Saturday, May 14th. This event is open to ages 0-3 years old. If
inclement weather, will move the event inside the lower level of the library.

● Plant Sale: Plant sale will be discussed at the next meeting.

● School Entertainment: Possible future library and USA sponsored fall anti-bullying laser
show at the school. Will discuss further in the future when the 2022-2023 school year
begins.

● End of Year Budget: End of the year budget will be discussed at the next meeting.

Treasurer’s Report: None at this time.

The next meeting will be held virtually via zoom and in person at the town hall community
room on Wednesday, June 1st at 7:00pm.

Ellen made a motion to adjourn the meeting at 7:54pm . Cheryl second the motion and the
motion unanimously passed at 7:54pm.

Respectfully submitted,
Erin Kate Grabel-Forziati

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