Union Free Public Library Board of Directors Meeting Minutes 12-7-15

Members present: Ellen Silbermann, Rose-Marie Pellerin, Michele Sienna, Jacqueline

Capomacchio, Jen Morgis, Rose Novak, Library Director Cailin Rae, and Assistant Librarian

Donna Jellen

The meeting was called to order at 6:49 p.m.

Old Business

• First Selectman Andy Goodhall met with the board to discuss building maintenance and

renovation plans. The furnace will be serviced and several loose gutter clips will need to

be fixed. The board was excited to hear that the LOCIP (Local Capital Improvement)

Grant will be used for remodeling the library ceiling to expose the original stamped tin

panels.

• The minutes from the 11-11-15 meeting were read and approved. Rose-Marie made a

motion to amend the minutes to include the purchase of the Barnes and Noble gift card.

Jen Morgis seconded the motion and all were in favor.

New Business

• There was no attendance at Story Time.

• Community Programs 2016: The board discussed the possibility of repeating two

successful 2014 programs — the Elder Care and the Law session with the Judge of

Probate and the Self-Defense Workshop.

• The maintenance list was reviewed.

• Ellen suggested that the library create a central file back up system in case of

emergency. A Peer Advisor Network Consultant could be hired short-term to help create

a Standard Operating Manual.

Treasurer's Report

• The board discussed the 2016 budget and the library grants. Materials will be purchased

with remaining grant funds.

Librarians' Report

• Winter Read: Cailin is creating a new paper log to make it easier for participants to keep

track of their reading. Prizes need to be determined for three age groups: K-4, 5-8, and

9-12.

• Donna reported on possible vendors for the new plastic library cards. After some

discussion by members, Rose-Marie made a motion to select Vanguard. Jen seconded

and the motion passed. The board then considered possible options for the logo

including an ink sketch of the library building.

Michele Sienna motioned to adjourn the meeting at 9:35 p.m. Rose Novak seconded. The

motion passed and the meeting was adjourned at 9:35 p.m.

Respectfully submitted,

Rose Novak, Secretary